Tender Title: Hiring of Electric Vehicle

Tender Reference Number: GEM/2025/B/6154759
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal

Overview

Coal India Limited is inviting tenders for the hiring of 1 number E vehicle like XUV 400 EV or equivalent, to be utilized on a 24-hour basis. The vehicle is intended for an average running of 100 km per day over a duration of three years, accounting for 1023 working days. This service is specifically aimed at needs under the Staff Officer EXC Wani Area.

Scope of Work and Objectives

The successful bidder will be responsible for ensuring the availability and roadworthiness of the electric vehicle throughout the duration of the contract. The vehicle must comply with all relevant safety standards and regulations. The objectives include providing reliable transport, adhering to the average running stipulated, and ensuring the provision of two drivers for the operation of the vehicle during the contract period.

Eligibility Criteria

To participate in this tender, bidders must meet the eligibility criteria, including possessing valid registration as an entity and demonstrating previous experience in providing transport services. This may also include documentation proving compliance with environmental and safety regulations related to electric vehicles.

Technical Requirements

Bidders need to provide detailed specifications of the electric vehicle being proposed, substantiated with documents and certifications pertaining to the model's compliance with safety and emissions standards. The vehicle should demonstrate a proven efficiency and be capable of operating on electric power, with documentation showing its capabilities.

Financial Requirements

The bidders must submit details regarding the financial aspects of their offers. This includes a transparent breakdown of the cost of hiring the vehicle per day, inclusive of the drivers’ salaries, vehicle maintenance, and any additional charges. It is essential that the pricing is both competitive and aligned with market standards.

Document Submission Details

Bids must be submitted in accordance with the guidelines provided in the tender document. All submissions should be made electronically via the designated portal, ensuring that the files are in the accepted formats outlined in the guidelines.

Special Provisions

Provisions are available for Micro, Small, and Medium Enterprises (MSEs) and start-ups, encouraging their participation in the tender process. Bidders must ensure compliance with local content regulations and check for any relevant benefits associated with 'Make in India' policies.

Evaluation Process

The evaluation of submissions will be based on several criteria including financial proposals, adherence to technical specifications, compliance with the eligibility criteria, and previous experience in similar projects. Weightage will be assigned to different aspects of proposals to determine the most suitable bidder.

Delivery Locations

The service will be exclusively required for the Staff Officer EXC Wani Area, with expectations for timely and reliable vehicle availability throughout the duration of the contract.

Contact Information

For further inquiries, bidders can refer to the official Coal India Limited communication channels as provided in the tender documentation.