COAL INDIA LIMITED Tender by Western Coalfields Limited (fafd8bd2)
Custom Bid for Services - Hiring of 04 Four No diesel driven 5 seater Multy Utility Vehicles MUV fo
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Tender Title: Hiring of 04 Diesel Driven 5-Seater Multi-Utility Vehicles (MUV)
Reference Number: fafd8bd2
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal
The tender for the hiring of diesel driven 5-seater Multi-Utility Vehicles (MUV) involves the procurement of four units that are to be used across various units of the Nagpur Area. The scope of this project is to ensure the availability of reliable and efficient transportation solutions that meet the operational needs of the Ministry of Coal, ultimately facilitating smooth operations within the coal industry.
Scope of Work and Objectives
The objective of this tender is to secure a service provider who can deliver four high-quality diesel-driven Multi-Utility Vehicles (MUVs) for a period of two years. These vehicles will be utilized for official transport purposes across multiple sites, enhancing mobility and operational efficiency within the region.
Eligibility Criteria
Participation in this tender requires bidders to meet specific eligibility requirements. Interested bidders must be registered entities with the appropriate licensing for operating and providing vehicle-hiring services. Furthermore, bidders should ensure they comply with operating standards and have the experience necessary to effectively manage such contracts.
Technical Requirements
The technical specifications include:
- Vehicles must be diesel-driven, suitable for five passengers, and comply with industry standards for safety and emission control.
- The MUVs should be equipped with essential features such as air conditioning, seat belts, and other amenities that ensure comfort and safety during transport.
Financial Requirements
Bidders must provide proof of financial stability, including balance sheets and profit & loss statements from the previous financial year. Adequate earnest money deposit (EMD) must also be submitted alongside the tender offer.
Document Submission Details
Bidders are required to submit their proposals electronically through the designated tender portal, ensuring that all necessary documents and certifications are included in the submission. It is essential to adhere to the submission formats specified in the tender documentation, ensuring compliance with accepted standards.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing them with benefits such as concessions or preferred evaluation criteria. This initiative is in line with the government’s efforts to promote local businesses.
Evaluation Process
The evaluation of submitted tenders will be conducted based on predetermined criteria, focusing on the bidder’s qualifications, technical capability, financial status, and overall pricing strategy. The final decision will reflect the best value proposition for the government agency.
Delivery Locations
The MUVs will be delivered to various units within the Nagpur Area, which will be specified upon the awarding of the contract.
Contact Information
For any inquiries relating to this tender, bidders can refer to the official contact points provided in the tender documents.
This tender represents a significant opportunity for capable service providers to engage with a leading government entity and support the critical operations of the coal sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for tender participation include being a registered entity with a valid license to provide vehicle-hiring services. Bidders must also demonstrate prior experience in managing similar contracts and comply with industry standards. It’s critical that all participating companies maintain good financial standing, present relevant documentation, and adhere to the guidelines outlined in the tender notice.
The necessary certificates for submission typically include registration certificates, valid operational licenses, tax registration documents, and any certifications specific to vehicle inspection and safety. Moreover, financial statements and performance indicators may also be required to gauge the bidder’s capability to fulfill the contract requirements effectively.
The registration process for submitting tenders involves creating an account on the designated e-tender portal. Bidders must fill in all required fields, upload the necessary documents, and ensure compliance with the outlined submission formats. It is advised to familiarize yourself with the portal’s functionalities to ensure a smooth submission process.
Accepted document formats generally include PDF, DOC, and XLS. Each document must comply with the file size restrictions and specifications laid out in the tender guidelines. It is advisable to ensure that all files are correctly formatted and legible to avoid any submission discrepancies.
The payment terms typically include stipulations regarding advance payments, milestone payments upon completion of deliveries, and retention clauses to ensure compliance with quality standards throughout the contract duration. Details regarding the payment schedule will be strictly governed by the terms negotiated during the bidding process and outlined in the final contract terms.
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