COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6129755)

Tender Title: Spares of VTS System including Boom Barrier and CCTV Surveillance System
Tender Reference Number: GEM/2025/B/6129755
Issuing Authority/Department: Coal India Limited, Ministry of Coal

Scope of Work and Objectives

The primary objective of this tender is to procure essential spare parts for the Vehicle Tracking System (VTS), which encompasses boom barriers and a CCTV surveillance system. The selected vendor will be responsible for supplying high-quality components such as 6-meter booms, lens cameras, boom barrier controller units, power supplies, and fixed IP cameras. The bidder must demonstrate an ability to provide a comprehensive package that meets or exceeds the technical specifications required for effective operation and integration within existing systems.

Eligibility Criteria

To qualify for participation in this tender, bidders must fulfill specific eligibility requirements. These include being a registered entity with the appropriate industry certifications and an established track record of supplying similar equipment. The bidder must also possess adequate financial resources to execute the required work.

Technical Requirements

The technical specifications for the items included in this tender are as follows:

• Boom Barriers: 6 meters long with integrated systems.
• Lens Cameras: High-definition resolution with night vision capabilities.
• Boom Barrier Controller Units: Must support various operational modes and emergency functions.
• Boom Barrier Power Supply: 24V DC power specifications.
• Fixed IP Cameras: Must have a minimum specified resolution, necessary for surveillance applications.

Bidders should provide detailed information showcasing compliance with these technical standards along with any relevant quality certifications.

Financial Requirements

Bidders are required to furnish supporting financial documentation evidencing their capability to meet the financial demands of this tender. This will include previous contracts, balance sheets, and proof of existing financial health.

Document Submission Details

All bids must be submitted electronically through the designated procurement platform. Necessary documentation to support eligibility, technical compliance, and financial standing must be included in the submission package. Late submissions and incomplete documentation will disqualify the bid.

Special Provisions

This tender may offer certain benefits for Micro, Small, and Medium Enterprises (MSEs) and startup companies. Interested bidders should reference the full documentation for detailed provisions. Participation from MSEs contributes to fostering a more inclusive supply chain.

Evaluation Process

Bidders will be assessed based on a detailed evaluation process that considers both technical and financial proposals. The scoring system will focus on compliance with technical specifications, previous experience, and financial stability.

The evaluation will comprise two main components:

1. Technical Evaluation: Ensuring compliance with the outlined specifications.
2. Financial Evaluation: Assessing pricing and terms of payment.

Delivery Locations

The items are to be delivered to designated sites within the Coal India Limited operations, as specified in the final tender documents. Details regarding specific delivery locations will be provided upon successful bid acceptance.

Contact Information

Although specific contact information is not disclosed, bidders are encouraged to approach the official Coal India Limited portal for queries related to this tender. It is advised to check the portal periodically for updates and announcements.