Overview
The tender GEM/2025/B/6143004, issued by the Coal India Limited, under the Ministry of Coal, is an open invitation for suppliers to submit bids for the procurement of Ribbon Standard open print HD pack, specifically designed for the Printronix P800 cartridge series of Line Matrix Printer. The primary objective of this tender is to ensure that the operational efficiency of the equipment is not compromised by using high-quality consumables.
Scope of Work and Objectives
The scope involves the following key objectives:
- Supply of a total quantity of 12 units of Ribbon Standard open print HD pack.
- Ensuring compliance with technical specifications that meet the operational standards set forth by the Coal India Limited.
- Delivery of the products to designated locations as mentioned in the tender documentation, ensuring timely fulfilment of all orders.
Eligibility Criteria
Bidders are required to meet specific eligibility criteria to participate. These criteria include:
- Registration as a legal entity with the necessary operational capabilities.
- Proven experience in supplying similar items to government or private sector entities.
- Financial stability to process transactions effectively.
Technical Requirements
Potential bidders must adhere to the following technical requirements:
- Products must meet the specifications for use in the Printronix P800 cartridge series.
- Compliance with quality standards as prescribed by the Coal India Limited, ensuring durability and functionality.
Financial Requirements
Bidders are required to present sound financial documentation, including:
- Statements that demonstrate the financial health of the organization.
- Pricing proposals for the unit cost of items, in line with the assessment of market rates for similar products.
Document Submission Details
All required documentation must be submitted through the designated online portal. This requires:
- Completed bid forms.
- Supporting documents verifying eligibility, technical specifications, and financial stability.
- Any additional certifications as mandated by the issuing authority.
Special Provisions
This tender may offer special provisions for Micro, Small, and Medium Enterprises (MSEs), allowing for easier entry into the bidding process. Startups that meet the eligibility criteria will also receive support to encourage participation.
Evaluation Process
Submissions will undergo a rigorous evaluation process, which includes:
- Review of the eligibility and compliance with technical specifications.
- Assessment of the financial proposal against budgetary allocations.
- Consideration of past performance and reliability as a supplier.
Delivery Locations
Successful bidders will be responsible for the delivery of items to designated locations specified in the tender documents. It is essential that deliveries are executed within the agreed timeframes to avoid penalties.
Contact Information
For further queries regarding this tender, interested parties may reach out to the Coal India Limited. Exact contact details can be found on the online tender portal.
By participating in this tender, suppliers will not only contribute to the operational needs of the Coal India Limited but will also position themselves favorably within the procurement ecosystem of government projects.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in supplying similar items to government entities, and demonstrating financial stability. Bidders must submit relevant documentation to establish compliance with these criteria.
To participate in the tender, bidders must provide certificates that demonstrate compliance with technical specifications and quality standards. This includes any certifications relevant to the Printronix P800 cartridge compatibility, along with evidence of registration and past performance in related supplies.
Bidders should carefully analyze the technical requirements specified in the tender documentation. They must present products that meet the quality standards outlined by the Coal India Limited. Technical data sheets and testing reports can be submitted to validate compliance.
Bidders should prepare for terms typically associated with government contracts, which may include the necessity of an Earnest Money Deposit (EMD) and performance security. These requirements protect the interests of the issuing authority and ensure timely delivery of goods.
Bids must be submitted electronically through the designated online procurement portal. It’s essential for bidders to review the submission guidelines provided in the tender documentation to ensure all required documents are included in the accepted formats, primarily in PDF or DOC format.
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