Tender Title: Prepared Lunch and Refreshments Tender
Tender Reference Number: a0ffde86
Issuing Authority: Coal India Limited, Ministry of Coal
Coal India Limited, functioning under the Ministry of Coal, invites qualified vendors to submit bids for the provision of prepared lunch, refreshment, light refreshment, and sweets packets. This tender presents an excellent opportunity for suppliers looking to engage in the catering services sector, particularly in serving corporate clients and institutional requirements.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality prepared lunch and refreshment packets that align with the nutritional and logistical needs of Coal India Limited's employees and guests. The selected vendor will be accountable for delivering a variety of meal options, ensuring strict adherence to quality, flavor, and presentation standards. Deliverables include:
- Tailored menus based on dietary preferences.
- On-time delivery and setup services at specified locations.
- Compliance with health and safety regulations.
- Efficient waste management and recycling practices.
Eligibility Criteria
Prospective bidders must meet certain eligibility requirements to participate in this tender:
- Registration as a business entity with valid documentation.
- Relevant experience in catering services, preferably in a corporate or institutional setting.
- Financial stability to handle the scale of operations associated with this tender.
- Capability to provide diverse menus catering to various dietary restrictions.
Technical Requirements
Bidders must comply with specific technical specifications, including but not limited to:
- Quality of food ingredients used.
- Hygiene standards as per local health regulations.
- Provisions for special dietary needs (e.g., vegetarian, vegan, gluten-free).
- Ability to scale operations based on demand trends.
Financial Requirements
Bidders are required to provide a detailed financial proposal that outlines:
- Pricing structure for different meal offerings.
- Payment terms and conditions.
- Any discounts or promotional offerings for bulk orders.
- An Earnest Money Deposit (EMD) as specified in the tender guidelines.
Document Submission Details
All documents and proposals must be submitted electronically. The following documents are typically required:
- Completed bid form.
- Proof of registration and experience.
- Technical and financial proposal.
- Required certificates indicating compliance with food safety and health regulations.
Special Provisions
Coal India Limited encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startup firms. Vendors falling under these categories may avail benefits such as relaxed eligibility criteria and marketing support.
Evaluation Process
The evaluation of the bids will follow a two-tier process:
- Technical Evaluation: An assessment of the technical proposals against the predefined criteria.
- Financial Evaluation: A financial analysis of the bids to determine the most competitive proposal.
Delivery Locations
Successful bidders will be required to deliver to designated locations determined by Coal India Limited, ensuring timely service and adherence to logistical requirements.
Contact Information
For any inquiries or more information regarding this tender, interested bidders may contact Coal India Limited through their designated channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity with proper documentation, substantial experience in catering services, financial capacity to fulfill the order demands, and the ability to offer diversified meal options catering to various dietary preferences.
Vendors must provide various required certificates, including food safety certifications, health compliance certificates, and any other relevant documents indicating their operational standards. These certifications demonstrate adherence to quality and safety protocols.
The registration process involves submitting an electronic bid through the designated procurement platform. This includes uploading necessary documents such as the completed bid form, proof of experience, and proposals. It’s essential to ensure that submissions are complete and accurate.
Upon successful selection, vendors might be required to furnish a performance security, which acts as a financial guarantee for the fulfillment of contract terms. This security amount typically varies based on the total tender value and is refundable after project completion.
Benefits for Micro, Small, and Medium Enterprises (MSEs) include relaxed eligibility criteria, access to exclusive promotions, and support in marketing their services. Furthermore, participation may align with the government’s ‘Make in India’ initiative, encouraging local procurement and production.
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