Tender Timeline
Tender Title: FACE RECOGNITION BASED BIOMETRIC MACHINE ALONG WITH OTHER ACCESSORIES WITH 3 YRS CAMC AFTER WARRANTY
Reference Number: 6f7b1274
Issuing Authority: Coal India Limited
Department: Ministry of Coal
The scope of work for this tender involves the supply and installation of a face recognition based biometric machine along with necessary accessories, which includes comprehensive features aimed at enhancing access control and identity verification for individuals across various environments. The selected contractor will also be tasked with providing a 3-year Comprehensive Annual Maintenance Contract (CAMC) after the warranty period to ensure continuous operational efficiency and support.
Objectives
The main objective is to acquire advanced technology solutions that facilitate robust security measures for access control, hence reducing unauthorized entries. This project aims to increase the reliability and accuracy of identity verification procedures within Coal India Limited’s premises.
Eligibility Criteria
Interested bidders must be registered entities capable of supplying high-quality biometric devices. Key qualifications include:
- Proven experience in implementing biometric systems
- Compliance with quality standards set forth by relevant authorities
- Demonstrated financial capacity to support long-term maintenance contracts.
Technical Requirements
Bidders must provide technical documentation outlining:
- Specifications of the biometric machine including detection range, image resolution, and response time.
- Details on the accessories included in the bid.
- Assurance of compliance with industry standards for biometric systems.
Financial Requirements
Bidders must demonstrate financial stability through submission of financial statements and proof of capability to undertake contracts of the proposed magnitude. Competitive pricing for both the initial supply and the extended maintenance period will significantly influence the evaluation process.
Document Submission Details
Bids must be submitted electronically through the designated portal specified by Coal India Limited. It is crucial for bidders to adhere to the submission guidelines, ensuring all requisite documents are provided in the accepted formats. This includes technical proposals, financial proposals, and any mandatory certificates.
Special Provisions
Micro, Small and Medium Enterprises (MSEs) and startups will benefit from special provisions during the evaluation process aimed at promoting inclusivity and innovation in the procurement sector.
Evaluation Process
The evaluation of bids will involve a thorough review based on technical capability, financial proposal, and adherence to specifications. Bids will be ranked, and additional points will be awarded to offers demonstrating superior features and support services.
Delivery Locations
The successful bidder will be required to deliver biometric machines to specified locations as determined by Coal India Limited. The delivery schedule will be agreed upon post-contract award to ensure timely installation of the equipment.
Contact Information
For any inquiries related to this tender, bidders may reach out as per the contact information available on the official Coal India Limited procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of demonstrating experience in the supply and implementation of biometric systems. Bidders must meet vital quality standards and show sufficient financial capacity to support the long-term maintenance and service requirements. Compliance with regulatory standards enhances the chance of successful participation.
Bidders must provide complete technical specifications for the biometric machine, including its face detection range, image resolution capabilities, processing speed, and overall compatibility with existing security systems. Compliance with regulatory quality standards is mandatory. Detailed hardware and software integration details must be outlined in the proposal to ensure conformity with project demands.
An Earnest Money Deposit (EMD) is typically required at the time of bid submission, safeguarding the tendering process. Payment terms will be structured to adhere to standard practices, usually entailing a percentage of payment upon delivery and the remaining upon successful installation and commissioning of the biometric machine. Proposals must address these terms clearly to avoid confusion.
Bidders must utilize the specified online portal for submission of documents. It’s essential to follow the required formats as set out in the tender documentation, ensuring compliance with the mandatory certificate submissions and clarity of both technical and financial proposals. Late submissions may lead to disqualification, emphasizing the need for timely compliance.
MSEs are entitled to specific benefits during the tender evaluation process, which may include relaxed eligibility criteria and the possibility of enhanced evaluation points for their bids. This initiative aims to encourage innovation and participation in government procurement projects, complying with ‘Make in India’ policies, and supporting local industry development.
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