Tender Title: BIENNIAL MAINTENANCE CONTRACT FOR COAL MILL & AUXILIARIES

Reference Number: f372cccf

The Ministry of Power, represented by the Contracts and Materials department, is pleased to announce the Biennial Maintenance Contract for Coal Mill & Auxiliaries. This tender invites qualified service providers to submit their proposals for the comprehensive maintenance of coal mills, including primary air fans, seal air fans, associated gates, and dampers specifically for CTPS Unit #7 & 8 (2 x 250 MW).

Scope of Work and Objectives

The scope of work includes the provision of planned and unplanned maintenance services for the coal mills and their auxiliary systems. This maintenance contract aims to ensure uninterrupted coal supply for efficient steam generation, thereby enhancing operational efficiency and minimizing downtime. The selected contractor will be responsible for the following objectives:

• Conducting regular inspections and maintenance of coal mills and auxiliary equipment.
• Performing necessary repairs and replacements of worn-out components.
• Ensuring compliance with health, safety, and environmental regulations.
• Documenting maintenance activities and supplying performance reports.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

1. The bidder must be a registered entity with relevant experience in the maintenance of heavy machinery, specifically coal handling systems.
2. Bidder must have previously completed similar contracts for power plants or heavy industries.
3. Compliance with relevant quality standards such as ISO certifications relating to maintenance services is mandatory.

Technical Requirements

The technical proposal must detail the methodologies employed in the maintenance of the coal mill and auxiliary systems. Bidders must demonstrate expertise in the following areas:

• Diagnostics of mechanical systems and predictive maintenance techniques.
• Use of advanced tools and techniques for maintenance tasks.
• Ability to manage and employ skilled personnel experienced in coal handling systems.

Financial Requirements

Bidders are required to submit a financial bid that reflects the cost-effective delivery of services without compromising quality. Furthermore, successful bidders may be subject to financial audits related to the pricing structure and resource allocation.

Document Submission Details

Bidders must ensure that all required documents are submitted in accordance with the established guidelines. Submissions should include:

1. Company registration certificate.
2. Evidence of previous contracts in similar capacities.
3. Detailed financial bid proposal.
4. Technical proposal including methodologies and timelines.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, offering them preferential treatment during the evaluation process to promote local entrepreneurship.

Evaluation Process

The evaluation will be conducted based on a two-community approach comprising both technical and financial assessments. Technical proposals will be reviewed first, ensuring satisfactory compliance with the defined requirements, followed by a financial analysis of qualified bidders.

Delivery Locations

Services will be performed at the Central Thermal Power Station (CTPS) for Units #7 and #8, located within the jurisdiction of the Ministry of Power.

Contact Information

For any enquiries regarding the tender, please reach out through the official contact channels available with the Ministry of Power's Contracts and Materials department.

This tender represents a strategic opportunity to enhance operational reliability of coal mills within the power sector, ensuring adequate maintenance and boosting the efficiency of energy production processes.

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