Tender Title: Custom Bid for Services - Hiring of MUV/MPV/Compact Sedan
Reference Number: 309890092
Issuing Authority: Ministry of Power, Contracts and Materials Department
The scope of work under this tender involves the hiring of multi-utility vehicles (MUV), multi-purpose vehicles (MPV), or compact sedans, specifically electric vehicles with a battery capacity of up to 40 KWH. These vehicles will be utilized for official duties within East Zone-I (Communication) of DTPS, DVC, for a period of two years from the actual commencement date. The service provider is expected to ensure that the vehicles are in optimal condition and meet all prescribed operational standards and safety regulations during the entire contract duration.
Objectives
The primary objective of this tender is to engage a reliable service provider capable of delivering high-quality vehicles that comply with current emission standards and provide efficient performance in urban settings. This initiative aligns with the government's push for sustainable transportation solutions, particularly in sectors requiring considerable vehicle use for official duties.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities with relevant experience in the transportation sector, capable of providing electric vehicles. They must comply with local laws and regulations regarding vehicle standards and must also provide evidence of sufficient financial capacity. Bidders are expected to have undergone previous projects or contracts of a similar nature, showcasing experience in providing vehicle hire services.
Technical Requirements
All vehicles offered under this tender must adhere to the following technical specifications:
- Battery capacity not exceeding 40 KWH
- Compliance with safety and environmental regulations as stipulated by the Ministry of Power
- Provision of necessary documentation, including vehicle registration, insurance, and maintenance records
Financial Requirements
Bidders are required to demonstrate financial stability through the submission of financial statements, tax compliance certificates, and any other relevant financial documentation. An Earnest Money Deposit (EMD) will be mandatory and should be submitted along with the proposal.
Document Submission Details
All tender documents must be submitted in the prescribed format as per the guidelines provided. Bidders should ensure that their submissions are complete and delivered before the deadline to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides special benefits aimed at supporting startups. Participation incentives may include relaxed eligibility criteria and the opportunity for MSEs to form consortiums with larger companies.
Evaluation Process
The evaluation of bids will be conducted based on the completeness of the documentation, fulfilment of technical requirements, and financial viability. Additionally, compliance with specified quality standards and adherence to timelines will play a crucial role in the selection process.
Delivery Locations
The successful bidder will be required to provide vehicles primarily for the East Zone-I (Communication) division, further details of which will be shared upon contract award.
Contact Information
For any queries regarding this tender, interested parties may contact the Contracts and Materials Department of the Ministry of Power. Specific contact details are available in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the transportation sector with relevant experience. Bidders must provide documentation demonstrating past projects of a similar nature, ensuring compliance with local regulations and safety standards. Evidence of financial stability through financial statements is also required to show capacity to deliver the services as per the tender specifications.
Bidders must submit several key certificates, including valid vehicle registration, insurance documents, and compliance with environmental regulations. Additionally, bidders should present tax compliance certificates and any necessary quality assurance certifications relevant to the vehicles being offered.
The registration process requires bidders to create a profile on the government procurement portal. Once registered, they can access the tender documents, submit their proposals, and track the bid status. It’s crucial that all documents are in the specified formats to ensure proper submission and evaluation.
All submitted documents must be provided in PDF format or other formats as specified in the tender guidelines. Bidders should ensure that their documentation is complete, legible, and follows any additional requirements outlined in the tender announcement.
The evaluation process will consider factors like completeness of documentation, adherence to technical requirements, and financial stability. The selection committee will assess proposals based on compliance with quality standards and the overall value offered by bidders. Results of the evaluations will be communicated directly to participants.
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