Tender Title: Hiring of Truck for Substation Maintenance

Reference Number: GEM/2025/B/6162541
Issuing Authority: Contracts and Materials Department, Ministry of Power

Overview

The Ministry of Power is inviting bids for the hiring of one truck with a minimum carrying capacity of 09 MT and a 16 FT open body. This tender is specifically aimed at conducting day-to-day line substation maintenance work under GOMD VII DVC Ramgarh. The successful bidder will provide necessary transportation services to support ongoing operations efficiently.

Scope of Work and Objectives

The primary objective of this tender is to ensure the seamless execution of routine maintenance tasks at the substations by providing reliable transportation through the hired truck. The scope includes but is not limited to:

• Mobilization and demobilization of maintenance staff and equipment.
• Safe and timely transportation of materials required for maintenance activities.
• Compliance with safety protocols while ensuring appropriate handling of equipment.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• Be a registered entity under the relevant jurisdiction.
• Possess relevant experience in transportation and logistics services, particularly in the power sector.
• Hold necessary licenses and permits to operate commercial vehicles.
• Comply with both state and national regulations applicable to transportation businesses.

Technical Requirements

Bidders are required to provide detailed specifications of the truck proposed for hire, which must include:

• Vehicle make (preferably TATA, Mahindra, Ashok Leyland, Eicher, etc.).
• Compliance with all safety and operational standards.
• Proof of regular maintenance for the vehicle to ensure reliability.

Financial Requirements

Bidders must present a competitive financial proposal, which must include:

• A clear breakdown of costs associated with the hiring of the truck.
• Payment terms and conditions indicating clear timelines for invoicing and payment processing.

Document Submission Details

All submissions must be formatted according to the specifications provided in the tender document. Bidders should ensure that the following documents are included:

• Bid proposal
• Registration certificates
• Technical specifications
• Financial bid breakdown

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides relevant benefits to ensure they can compete on an equal footing with larger firms. This initiative aligns with the government’s Make in India policy, promoting local sourcing and entrepreneurship.

Evaluation Process

The submission will be evaluated based on:

• Compliance with technical specifications.
• Financial viability.
• Demonstrated experience and operational capacity to meet the objectives set forth in the tender.
• Priority may be given to MSEs as per government policy guidelines.

Delivery Locations

The services are to be rendered in designated locations as outlined within the Ramgarh Substation areas. Bidders should ensure they are familiar with the geographical scope and conditions influencing transport logistics in these areas.

Contact Information

For further inquiries or clarifications, applicants can reach out to the Contracts and Materials Department. However, specific contact details are not provided in this document.

This description incorporates essential information for potential bidders to ensure clarity on the requirements and expectations associated with the GEM/2025/B/6162541 tender.