Indian Railways Tender by Eastern Railway (GEM/2025/B/6194917)
Custom Bid for Services - Hiring of Two numbers truck capacity 5 Ton 01 number and 8 Ton 01 number
Tender Timeline
Tender Title: GEM/2025/B/6194917
Issuing Authority: Indian Railways, Ministry of Railways
The GEM/2025/B/6194917 tender is a significant opportunity aimed at securing transportation services required by the Indian Railways. The scope encompasses the hiring of two trucks with specified capacities - one truck capable of carrying 5 tons and another for 8 tons. Both vehicles will support the movement of loco materials on a 24-hour per day basis. This includes the provision of a qualified driver, fuel, permits, toll taxes, and any miscellaneous charges associated with transportation.
Scope of Work and Objectives
The primary objective of this tender is to facilitate the seamless and efficient transportation of loco materials, ensuring minimal disruption to operations. Providing reliable and timely service to the Indian Railways is essential, thus vendors must demonstrate their capacity to manage the logistics involved in this operation.
Eligibility Criteria
To participate in this tender, bidders must meet several eligibility requirements:
- Must be a registered service provider capable of supplying transportation services.
- Demonstrated experience in handling logistics and transportation, particularly in the railways sector or similar areas.
- Compliance with all local and central regulations applicable to transportation services.
Technical Requirements
Bidders should possess the following technical capabilities:
- Availability of two trucks meeting the specified capacities (5 tons and 8 tons).
- Assurance of drivers' qualifications and experience in handling transportation of heavy materials.
- Necessary permits and licenses to operate the vehicles within the specified regions.
Financial Requirements
Bidders need to provide a clear financial proposal outlining costs per service including any additional charges for fuel, tolls, permits, and miscellaneous expenses. It is important that the pricing structure adheres to industry standards to ensure competitive bids.
Document Submission Details
All interested parties must prepare and submit their documentation as per the guidelines specified. This includes:
- Company registration documents
- Financial statements
- Proof of relevant past experiences
- Compliance certificates relevant to transportation services
Submissions should be made in a clearly defined format to ensure swift evaluation during the tendering process.
Special Provisions
The tender includes special provisions aimed at encouraging Micro, Small, and Medium Enterprises (MSMEs) and startups. These organizations stand to benefit from easier eligibility benchmarks and support provided by the Ministry of Railways, ensuring that opportunities are accessible to a broader range of service providers.
Evaluation Process
The evaluation process will involve a comprehensive assessment of all submitted documents based on compliance with eligibility criteria and an evaluation of the bidders’ financial proposals.
Delivery Locations
The transportation services will cover designated routes specified by the Indian Railways, which include various operational areas needing the movement of loco materials.
Contact Information
For further inquiries and comprehensive details regarding the tender, interested bidders may contact the Indian Railways Department directly as specified in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
20 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of providing transportation services, having relevant experience in logistics, particularly in the rail sector, and compliance with local and national transport regulations. Bidders must provide proof of meeting these requirements through documentation at the time of submission.
Bidders must present various certificates such as valid company registration, GST registration, and relevant operational permits. Additionally, experience certificates or client references showcasing prior engagements in transportation services will strengthen the bid submission.
The tender requires bidders to submit a detailed financial proposal specifying all operational costs, including transportation fees, fuel, and additional charges. A performance security amount, which is generally a percentage of the total contract value, is also needed to ensure contract compliance and safeguard the interests of the Indian Railways.
Bid documents must be submitted electronically through the indicated online portal as specified in the tender notice. All documents should be formatted according to the official guidelines, and electronic copies may be required for initial screening while physical copies may be needed for final evaluations.
Micro, Small, and Medium Enterprises (MSEs) enjoy specific benefits under this tender aimed at promoting inclusivity. Provisions include ease of eligibility, reduced performance security amounts, and guidance from the Ministry of Railways to aid in the participation of small-scale businesses in fulfilling government contracts. This promotes competition and support for economic growth in the sector.
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