Contracts and Materials Tender by Damodar Valley Corporation (GEM/2025/B/6041715)
Custom Bid for Services - Annual Rate Contract for rewinding and OH of LT Motor upto 16 KW MTPS Co
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Tender Title: Annual Rate Contract for Rewinding and Overhauling of LT Motor Up to 16 KW
Tender Reference Number: GEM/2025/B/6041715
Issuing Authority/Department: Ministry of Power, Contracts and Materials Department
Scope of Work and Objectives
The purpose of this tender is to establish an Annual Rate Contract for the rewinding and overhauling of Low Tension (LT) motors with a power rating of up to 16 KW. This includes servicing motors that are part of operational machinery, specifically within the MTPS Colony and powerhouses. The contract will encompass a variety of tasks including, but not limited to, rewinding motors, performing maintenance on ceiling and exhaust fans, and addressing other miscellaneous tasks related to electrical motors, coils, and control transformers.
The primary objective is to ensure reliable performance of existing electrical equipment and to minimize downtime through timely service and repairs.
Eligibility Criteria
Eligible contractors must hold valid certifications and be registered entities capable of providing the necessary services. Specific qualifications include:
- Registration as a contractor in relevant fields.
- Proven experience in rewinding and servicing LT motors or similar electrical machinery.
- Compliance with industry standards and maintenance protocols.
Technical Requirements
Bidders are required to adhere to engineering practices that comply with national standards. The technical specifications include:
- Capability to perform rewinding with appropriate materials.
- Equipment that meets operational safety standards.
- Provision of a detailed work plan outlining the methodology for servicing.
Financial Requirements
Bidders must provide a detailed financial proposal which includes:
- Breakdown of rates for services provided under the contract.
- Any additional costs that might be incurred.
- Evidence of financial stability through past projects or balance sheets.
Document Submission Details
Bidders must submit their proposals electronically through the designated portal. Necessary documentation typically includes:
- Company registration documents.
- Relevant certifications and past project references.
- Technical and financial bids formatted as outlined in the tender documents.
Special Provisions
There are certain allowances and benefits for Micro, Small, and Medium Enterprises (MSEs) and startups involved in this contract. Provisions include:
- Reduced qualification requirements for MSEs.
- Encouragement of local suppliers by following 'Make in India' policies which promote local content in procurement.
Evaluation Process
The evaluation of submissions will follow a multi-level process:
- Initial verification of eligibility documents.
- Technical evaluation based on outlined criteria.
- Financial assessment comparing the cost-effectiveness of bids.
Delivery Locations
The services are to be conducted primarily at designated facilities within the MTPS Colony and associated powerhouse locations.
Contact Information
For further inquiries related to this tender, contractors can reach out to the official contact regarding the procurement on the tender portal, ensuring they follow the protocols established for official communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing services related to the rewinding and overhauling of LT motors. Contractors must demonstrate relevant experience and hold necessary certifications, ensuring compliance with industry standards.
Bidders need to fulfil several technical specifications which include the ability to perform rewinding services using approved materials and methods. Equipment must comply with safety standards and be appropriate for the service tasks required in the contract.
Payment terms typically involve a structured payment schedule correlated to project milestones. Bidders must outline their payment proposals in their financial submissions, ensuring clarity on conditions tied to service delivery, quality assurances, and overall contractual obligations.
The evaluation and selection process involves multiple steps, including verification of eligibility, a detailed technical analysis of submissions, and finally, a financial comparison of the bids received. Contractors will be assessed on their qualifications, experience, and overall capability to fulfil the contract requirements.
Micro, Small, and Medium Enterprises (MSEs), as well as startups, are offered certain advantages such as relaxed qualification criteria and additional emphasis on local content, following the ‘Make in India’ initiative. This encourages their participation and aligns with government policies aimed at enhancing local business engagement.
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