Tender Timeline
Title: Custom Bid for Services - Service Cum Maintenance of Keltron make 2 X 500KVA Power UPS at KAPS34
Reference Number: 14126be76
Issuing Authority: Department of Atomic Energy
Scope of Work and Objectives
This tender invites proposals for the Service Cum Maintenance of Keltron make 2 X 500KVA Power UPS and associated services at KAPS34. The contractor will be required to demonstrate capability in providing comprehensive maintenance and service for the mentioned UPS systems to ensure their operational efficiency and reliability.
The scope includes but is not limited to:
- Preventive and corrective maintenance of UPS systems.
- Requirement for travel to the site, including 2 days for travel and 4 days of working at the site for the UPS services.
- Additional services for the management and maintenance of Keltron make DCPS and Inverters as detailed in the scope of work documents.
Eligibility Criteria
To be deemed eligible for this bid, interested parties must fulfill specific criteria, which include:
- Registration as an eligible contractor or service provider.
- Relevant experience in maintenance or service of UPS systems or similar equipment.
Technical Requirements
The bidders must adhere to strict technical requirements that align with industry standards including:
- Certification of service technicians with prior experience in UPS maintenance.
- Equipment must meet specified technical standards defined in the tender documentation.
Financial Requirements
All interested bidders must provide a detailed financial proposal including:
- The Earnest Money Deposit (EMD) of ₹110,330.
- A breakdown of costs associated with the execution of services as per specifications.
Document Submission Details
Bidders are required to submit their proposals through the designated portal. Essential documentation includes:
- Signed documents as per the provided templates.
- Original and valid copies of necessary certifications and qualifications.
Special Provisions
This tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Relevant provisions are designed to ensure that these enterprises have a fair opportunity to participate and benefit from government contracts.
Evaluation Process
The evaluation of bids will be carried out based on:
- Total value wise assessment.
- Compliance with the technical requirements and eligibility criteria.
- Timeliness and completeness of bid submissions.
Delivery Locations
Services will predominantly be performed at the site located in KAPS34, with all travel and logistics responsibilities falling upon the successful bidder.
Contact Information
For inquiries or additional clarification, bidders may refer to the official documents provided. Stakeholders are encouraged to review all linked documentation for comprehensive insights into the project, including the scope of work, payment terms, and penalties.
Additional Information
Potential bidders should be aware of the specific quantifiable specifications/standards outlined in the bid documents and any immediate requirements for compliance with local content and procurement policies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsCorrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid certification for service or maintenance providers specializing in UPS systems. Additionally, bidders must demonstrate relevant project experience and compliance with specified technical and financial criteria.
Bidders are required to submit necessary certificates validating their experience and expertise in UPS maintenance. Relevant documents may include technical certifications for involved personnel and proof of prior completed projects.
The registration process typically involves creating an account on the tendering portal, filling in necessary details, and uploading required documentation. Ensure all your business credentials are updated to facilitate smooth registration.
Accepted document formats usually include PDF and commonly used file types for standard forms. Always refer to the tender instructions for specific requirements regarding document uploads.
The technical specifications focus on the operational capability of the maintenance teams, adherence to performance metrics defined in the tender documents, and compliance with quality standards set by the industry.
Yes, quality standards must align with industry benchmarks tailored to UPS maintenance. Bidders must present a plan detailing how they will meet these standards throughout the service period.
All participants must comply with set compliance requirements, which may include local laws regarding service delivery and labor regulations. It’s imperative to read the documentation thoroughly to meet all compliance obligations.
The testing criteria will be outlined in detail in the scope of work documentation, including benchmarks for assessing performance, efficiency, and reliability of the UPS systems post-maintenance.
The Earnest Money Deposit (EMD) for this tender is set at ₹110,330 and must be submitted alongside your proposal. This deposit serves as a guarantee of serious intent and is refundable upon successful execution of the contract.
Bidders may be expected to provide a performance security guarantee which acts as a safeguard to ensure contractual obligations are being met throughout the service duration.
The payment terms will be defined in the tender documentation, typically involving milestone-based payments tied to project completion stages and satisfactory delivery of services.
Price evaluation will objectively consider the total bid value concerning the tender specifications, with emphasis on cost-effectiveness and alignment with budget constraints of the Department of Atomic Energy.
Tender documents can usually be submitted through an online bidding platform. Ensure that all files are uploaded before the deadline specified in the bid announcement.
All critical timelines and deadlines are explicitly stated in the tender documents. Bidders must adhere to these timelines to ensure their proposals are considered.
The evaluation and selection process involves reviewing each bid against technical, financial, and compliance criteria. Bids that meet or exceed minimum specifications are considered for final assessment.
Results will be communicated to bidders through official channels as determined by the issuing authority, typically following the conclusion of the evaluation process.
Yes, MSEs are offered special provisions to enhance their eligibility, including reserved quotas and simplified application processes, encouraging participation in governmental contracts.
Entrepreneurs and startups can benefit from tender provisions specifically tailored to them, offering relaxed criteria and support to facilitate their entry into government contracting opportunities.
The tender encourages participation of local manufacturers and service providers, thereby aligning with Make in India policies aimed at boosting domestic production and employment generation.
Local content and procurement rules are enforced to encourage the sourcing of services and materials from within the nation, enhancing the local economy and ensuring compliance with government regulations.
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