Tender Title: Custom Bid for Services - CAMC for Perpetual Power Services MAKE 50 KVA UPS (2 NOS)

Tender Reference Number: 222dafe45

Issuing Authority/Department:

Ministry of Defence, Department of Defence Production

The Custom Bid for Services - CAMC for Perpetual Power Services MAKE 50 KVA UPS (2 NOS) is solicited by the Ministry of Defence to ensure the uninterrupted operation of critical power systems through comprehensive maintenance contracts. The aim of this tender is to procure Comprehensive Annual Maintenance Contracts (CAMC) for two units of 50 KVA Uninterruptible Power Supplies (UPS) over a period of three years. The main objectives of this initiative are to provide reliable and efficient power backup solutions that adhere to the rigorous operational standards of defense facilities.

Scope of Work and Objectives:

The successful bidder will be responsible for:

• Providing maintenance services that cover both preventive and corrective measures for the UPS systems.
• Ensuring that all maintenance activities comply with the standards and operational requirements set forth by the Ministry of Defence.
• Delivering timely response for service requests and restoring power backup capabilities within the designated timeframe.
• Maintaining detailed documentation of all maintenance activities and service logs.

Eligibility Criteria:

Bidders must comply with the following eligibility requirements:

• Must be a legally registered entity capable of handling government contracts.
• Proven experience in providing maintenance services for UPS systems or similar equipment is paramount.
• Ability to furnish relevant certifications as required for compliance with quality standards and safety norms.

Technical Requirements:

Bid submissions must align with the technical specifications provided:

• The contractor should possess qualified personnel specifically trained in UPS technology.
• Bidders must demonstrate access to adequate spare parts and maintenance equipment.
• Adherence to prescribed quality standards, which will be evaluated during the selection process.

Financial Requirements:

Bidders will need to provide financial records that demonstrate stability and capability to undertake projects of this nature, including:

• A comprehensive financial statement for the past two years.
• Details regarding price structures for maintenance contracts, ensuring competitive and fair pricing.

Document Submission Details:

Bids must be submitted in the prescribed document format, which may include but is not limited to:

• Technical proposals highlighting qualifications and experience.
• Financial proposals containing detailed pricing structures.
• Copies of all relevant certifications.

Special Provisions:

• Recognizing the importance of fostering growth among Micro, Small, and Medium Enterprises (MSEs) and startups, this tender encourages their participation by providing preferential evaluation criteria.
• Bidders falling under the MSE category may be eligible for certain policy benefits as outlined by the Ministry of Defence.

Evaluation Process:

The selection of the successful bidder will involve a comprehensive evaluation of:

• Technical capabilities and experience.
• Cost-effectiveness of the proposed financial bid.
• Compliance with all stipulations present in the tender documentation.

Delivery Locations:

The services will be required across various defense facilities specified by the Department of Defence Production, ensuring reliable oversight of the UPS systems.

Contact Information:

Further inquiries regarding this tender may be directed to the Ministry of Defence's designated contacts. Detailed contact information can be obtained from the official tender announcement platforms.

The above tender aims to establish a robust framework for perpetual power services, embodying the needs of the Department of Defence while supporting the integration of MSEs and promoting sustainable practices in public procurement.