Tender Title: Annual Rate Contract for Supply of Badges and Accessories
Tender Reference Number: GEM/2025/B/6091595
Issuing Authority/Department: Department of Defence, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to establish an Annual Rate Contract for the supply of various items including Shoulder Badges, Cap Badges, Pom Poms, Berets, Formation Signs, Leather Belts, and School Ties. A total quantity of 3200 items is required as specified in the tender documentation. The issued contract will ensure that the Department of Defence is equipped with essential accessories that meet the standards required for operational readiness.
Eligibility Criteria
Eligible bidders must be registered entities capable of fulfilling the requirements of the contract. They should possess the relevant manufacturing licenses or reseller credentials specific to the items mentioned. Bidders must demonstrate past experience in supplying similar items to government or defense-related contracts.
Technical Requirements
Bidders are required to submit detailed technical specifications for each item they propose to supply. These specifications must include material quality, durability, design features, and compliance with industry standards. Bidders must adhere to the quality benchmarks set forth by the Ministry of Defence to ensure that all supplied items meet operational needs.
Financial Requirements
Participating bidders must present a comprehensive financial proposal, detailing the costs associated with the supply of the specified items. The financial proposal should cover pricing structures, payment terms, and compliance with the fiscal standards outlined by the Department of Defence.
Document Submission Details
All submissions must be sent electronically via the designated government e-marketplace (GEM) platform. Bidders should ensure that all documentation is complete and uploaded before the deadline mentioned in the tender guidelines. Incomplete submissions may lead to disqualification from the tendering process.
Special Provisions
The contract provides special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging increased participation from smaller enterprises. Startups will also be considered under specific relaxation measures aimed at promoting innovation and diversity in procurement.
Evaluation Process
The evaluation of tenders will be based on a systematic review of both technical and financial proposals. Bids will be evaluated on criteria including quality, cost-effectiveness, and adherence to the technical specifications set forth by the Department of Defence. A concluding assessment will be made to identify the most suitable supplier for the contract.
Delivery Locations
The successful bidder will be required to deliver all items to the designated locations as specified by the Department of Defence at the time of contract award. Timely delivery is a critical factor in the overall evaluation and performance of the awarded contract.
Contact Information
For any queries or further information, bidders can reach out to the Department of Defence. Ensure to use official channels for communications regarding the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capability to fulfill the tender specifications. Bidders must have the necessary manufacturing licenses or reseller credentials and demonstrate prior experience in supplying similar products to government or defense-related contracts. Compliance with industry-specific standards is crucial for consideration.
Bidders must provide comprehensive technical specifications for each type of item listed in the tender. This includes details on material quality, design features, and durability. The products must meet the quality standards specified by the Ministry of Defence, reflecting an adherence to operational needs and industry benchmarks.
All documentation must be submitted electronically via the government e-marketplace (GEM) portal, ensuring that it includes complete financial proposals, technical specifications, and any required certificates. Accepted document formats usually include PDF and Word files, ensuring data integrity and readability.
Bidders are required to submit an Earnest Money Deposit (EMD), the specifics of which will be outlined in the tender documentation. The EMD acts as a security measure and will be forfeited if the bidder withdraws from the tender process post-submission. Details related to performance security requirements will also be specified for the contract stage.
Yes, the tender incorporates special provisions for Micro, Small, and Medium Enterprises (MSEs) to foster inclusivity in the procurement process. MSEs may enjoy benefits such as price preferences, simplified tender processes, and initiatives that encourage operational participation within the government sector.
This structured approach to describing the tender and addressing possible questions will help bidders engage effectively with the tendering process while optimizing the content for search engines.
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