Tender Title: Annual Rate Contract for Uniform and Clothing
Reference Number: GEM/2025/B/6091366
Issuing Authority: Ministry of Defence, Department of Defence
The Annual Rate Contract for Uniform and Clothing aims to procure essential apparel items that cater to the requirements of the Ministry of Defence. This includes a comprehensive quantity of White T-Shirts, House Col T-Shirts, White and Blue Shorts, Jersey- Blue, and School Bags, totaling 21,000 units. This tender seeks vendors who can offer high-quality products that align with military standards and supply needs.
Scope of Work and Objectives
The primary objective of this tender is to establish a reliable source for clothing items required for personnel within the Defence Ministry establishments. The successful bidder will ensure timely delivery and adherence to the specified quality standards, contributing to the seamless operation of the department.
Eligibility Criteria
To participate in this tender, bidders must comply with specific eligibility requirements, including valid registration as a supplier, adequate financial standing, and relevant experience in providing similar apparel. Vendors must also demonstrate compliance with quality and delivery standards associated with textiles and clothing for defense purposes.
Technical Requirements
The technical specifications for the clothing items include adherence to prescribed fabric quality, durability, and comfort. Vendors must provide samples that align with the specified designs and materials.
Financial Requirements
Bidders are required to submit a detailed financial proposal outlining the unit costs of each apparel item while ensuring that the prices are competitive and reflect quality.
Document Submission Details
All interested vendors must submit their proposals through the designated online portal as specified in the tender guidelines. Submissions should include the technical and financial documents as stipulated in the tender invitations.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing special provisions that facilitate easier access and support in the bidding process.
Evaluation Process
The evaluation of the bids will be conducted based on predefined criteria, including price competitiveness, quality compliance, and past performance records of the bidders. The Ministry of Defence will conduct a thorough assessment to ensure that the selected vendor meets all necessary requirements.
Delivery Locations
Delivery of the clothing items will be required at specified military establishments as designated by the Ministry of Defence, with logistical arrangements to be coordinated upon award of the contract.
Contact Information
For further details or inquiries, interested parties may reach out via the established communication channels outlined in the tender documentation.
Conclusion
This tender presents a significant opportunity for qualified vendors to collaborate with the Ministry of Defence and contribute to its operational needs through quality clothing supplies. Interested bidders are encouraged to review the tender details thoroughly and prepare their submissions in accordance with the guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary certifications and licenses to operate as a supplier in the textile industry. Vendors must also demonstrate financial stability and provide evidence of prior experience in delivering similar products, ensuring compliance with the stringent standards required by the Ministry of Defence.
The technical specifications for the requested clothing include fabric quality, colorfastness, and moisture-wicking properties. Bidders must ensure that the samples provided align with the set standards and can withstand the rigorous usage expected within Defence establishments. Quality assurance procedures must also be in place to monitor production.
Payment terms will be defined in the contractual agreement upon the selection of a bid. Typically, terms may include milestones related to delivery of goods and acceptance testing of products. Vendors should anticipate potential advance payments, followed by the release of funds upon satisfactory delivery and compliance with quality assurance measures.
The tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs), aimed at streamlining the bidding process and providing additional support. These benefits may include reduced financial guarantees, guidance on technical compliance, and incentives for performance on selected contracts.
Submissions must be made via the designated online portal, with all required documents uploaded in an acceptable format like PDF or DOCX. Bidders should ensure that their proposals are clearly organized and contain all required information as specified in the tender. Failure to follow submission guidelines may result in disqualification.
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