Tender Title: Bus Hiring Service - Short Term - Local
Reference Number: 178a483a4
Issuing Authority/Department: Ministry of Defence
The Bus Hiring Service tender organized by the Ministry of Defence aims to provide short-term local transportation solutions via non-deluxe buses. The key objective is to streamline transportation for personnel and associated activities while ensuring compliance with established service standards. This tender encompasses the hiring of buses categorized under Non Deluxe (NDX), specifically designed to accommodate short-term contracts within local vicinities.
Scope of Work and Objectives
The scope of work involves the provision of a fleet of Non Deluxe buses, catering to immediate transportation needs for local activities. Bidders are expected to offer comprehensive proposals that outline their capabilities, logistics support, fleet availability, and compliance with safety protocols. The primary objective is to ensure that the transportation solutions provided can effectively meet the demands of the Ministry of Defence while adhering to timelines and budgetary constraints.
Eligibility Criteria
To be eligible for participation, bidders must meet specific criteria, including registration as a legal entity, adherence to transportation regulations, and possession of necessary certifications demonstrating operational capability. Additionally, bidders should showcase prior experience in providing similar services.
Technical Requirements
Bidders must meet the following technical requirements to qualify:
- Provision of buses that strictly meet the specifications outlined in the tender documentation.
- Compliance with the safety and maintenance standards mandated by the Ministry of Defence.
- Submission of documentation that verifies the condition and operational readiness of the buses.
Financial Requirements
Financial validity is a crucial aspect of this tender. Bidders must provide:
- Proof of financial stability through recent financial statements.
- Competitive pricing that aligns with the budgetary guidelines set forth in the tender.
Document Submission Details
Prospective bidders should prepare and submit all required documents in accordance with the instructions provided within the tender documentation. This includes necessary eligibility confirmations, technical proposals, and financial bids in specified formats.
Special Provisions
The tender includes special provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders belonging to these categories may receive preferential treatment during the evaluation process, subject to compliance with the eligibility requirements.
Evaluation Process
The evaluation of submitted proposals will involve a comprehensive assessment according to predefined criteria focusing on capability, cost-effectiveness, and adherence to technical specifications. Bids will undergo a thorough scoring system to ensure transparency and equity throughout the selection process.
Delivery Locations
Services rendered under this contract will primarily focus on designated locations as instructed by the Ministry of Defence. Bidders should be familiar with the local geography and logistics involved in providing these services efficiently.
Contact Information
For further inquiries regarding the tender, participants should refer to the official contact pathways provided by the Ministry of Defence during the submission period. Specific contact details will be available in the tender documentation.
In conclusion, this tender presents an opportunity for qualified service providers to engage meaningfully with the Ministry of Defence in delivering essential transportation solutions. Bidders are encouraged to invest time and resources into preparing meticulous proposals that demonstrate both capability and commitment to quality service delivery.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing relevant experience in bus hiring services, and adherence to local transportation regulations. Bidders must also provide certifications confirming their operational capability and compliance with safety standards.
Bidders are required to submit several certificates, including valid business registration, transportation licenses, safety compliance documentation, and financial statements reflecting economic stability. All documentation must support the claim of operational reliability and readiness.
To register for the Bus Hiring Service tender, bidders must provide “Notice of Intent” documentation, complete necessary forms as outlined in the tender package, and submit required financial information. It is crucial that all documents are organized and formatted as per the guidelines specified in the tender documentation.
Buses offered under this tender must comply with the specified technical specifications, which include seating capacity, safety features, and operational standards dictated by the Ministry of Defence. All vehicles must be in excellent operational condition and meet the environmental regulations applicable to local transportation services.
The payment terms associated with this tender will typically involve an upfront fee followed by milestone-based payments upon meeting specific deliverables outlined in the proposal. Bidders are encouraged to review the tender documentation for detailed payment guidelines to ensure compliance.
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