Bus Hiring Service - Department of Higher Education
Bus Hiring Service - Regular Basis - Local; more than 52; Semi Deluxe (SDX), Non Deluxe (NDX); 1200
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Tender Title: Bus Hiring Service
Reference Number: 39507d98
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Bus Hiring Service tender seeks qualified service providers to offer consistent bus hiring solutions for local travel, focusing on a fleet that can manage more than 52 passengers. The selected vendor will cater to various educational assignments, ensuring timely transportation within a designated distance of up to 1200Km and 180 hours of operational usage. The core objective of this tender is to ensure reliable, safe, and comfortable transportation for students and educational staff between multiple locations requested by educational institutions.
Scope of Work and Objectives
The service includes but is not limited to the following:
- Provision of Semi Deluxe (SDX) and Non Deluxe (NDX) buses.
- Maintenance of the fleet to ensure all vehicles are in good condition and comply with safety standards.
- Timely availability of buses as specified in the service agreements.
- Adherence to local regulations and standards set forth by the Department of Higher Education.
- The ability to accommodate changes in schedules or assignments as required by the educational institutions.
Eligibility Criteria
To be eligible to submit a bid for this tender, bidders must meet the following criteria:
- Registration as a legal entity in compliance with local and national regulations.
- Proven experience in providing bus hiring services.
- Financial stability and capacity to manage potential service demands.
- Compliance with safety and quality standards relevant to the transport sector.
Technical Requirements
Bidder’s proposals must clearly outline:
- Details of the bus fleet, including specifications for Semi Deluxe (SDX) and Non Deluxe (NDX) models.
- Maintenance practices and schedules.
- Qualifications and training of drivers, ensuring that all personnel meet required professional and safety standards.
Financial Requirements
Bidders must provide a competitive pricing structure that details:
- Cost per hour and distance for bus hire.
- Deposits, if any, that may be required to secure the service.
- Any additional fees associated with service variations.
Document Submission Details
All documents and proposals must be submitted electronically through the designated tendering platform. Detailed instructions for the submission process will be provided, including formats and deadlines that must be adhered to by all bidders.
Special Provisions
The tender includes provisions to promote Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders that fall under these categories may receive additional considerations in the evaluation process, as part of the government’s initiative to bolster local economies and promote entrepreneurship.
Evaluation Process
The evaluating committee will assess submissions based on:
- Compliance with eligibility and technical requirements.
- Quality of the proposed services and vehicles.
- Competitiveness of pricing and overall value offered to the government.
- Delivery timelines and fleet availability.
Delivery Locations
Services will be utilized across various educational institutions centrally administered under the banner of the Department of Higher Education.
Contact Information
For further queries regarding the tender, potential bidders are encouraged to reach out through the designated communication channels provided in the full tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating proven experience in bus hiring services. Bidders must show financial stability capable of managing demands and comply with all relevant transport and safety regulations. Documentation proving these criteria must be included in the bid.
Bidders must ensure that their fleet includes Semi Deluxe (SDX) and Non Deluxe (NDX) buses that satisfy safety standards. Technical details shared should outline maintenance schedules, specifications for comfort and safety, and ensure drivers are well-trained and equipped to handle diverse transport needs.
Submissions will be facilitated electronically through the designated procurement portal. Specific deadlines will be outlined in the tender documentation. Bidders must ensure that all required documents are prepared in accepted formats and submitted within stipulated timelines to avoid disqualification.
Payment terms will be outlined in the final agreement post-evaluation of proposals. Typically, they involve a competitive pricing structure that reflects cost per hour and distance traveled, with potential upfront deposits for securing booking.
Yes, the tender includes special provisions that favor MSEs and startups, offering advantages in the evaluation process. These align with the government’s efforts to enhance local production and procurement under policies such as ‘Make in India’, encouraging local enterprises to participate in government tenders actively.
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