Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6163195)
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Tender Title: Binding and Office Supplies
Reference Number: GEM/2025/B/6163195
Issuing Authority
This tender is issued by the Department of Defence under the Ministry of Defence. The ministry is focused on ensuring the procurement of essential office supplies for various departments and undertakings within the defense sector.
Scope of Work and Objectives
The objective of this tender is to procure a comprehensive range of binding and office supplies. This includes a total quantity of 1,585 units comprising various items such as binding punch machines, staplers, stapler pins, stamp pads, highlighters, glue sticks, scissors, permanent markers, and other essential office materials. The selected vendor will be responsible for the timely delivery of these products to designated locations as specified by the Department of Defence.
Eligibility Criteria
To be eligible for submission, bidders must comply with stringent conditions, including:
- Being a registered entity recognized by relevant authorities.
- Demonstrating a proven track record in supplying similar office products.
- Meeting all regulatory and compliance requirements as specified by the Department of Defence.
Technical Requirements
Bidders must ensure that the products provided conform to the following technical specifications:
- Items should comply with applicable IS standards, ensuring quality benchmarks are met.
- Each product must be deliverable in bulk, guaranteeing supply consistency and reliability.
- The provided samples may also be required for testing and evaluation.
Financial Requirements
All vendors are required to submit a detailed financial proposal alongside their bids. This includes:
- Clear pricing for each item listed in the tender.
- Terms of payment and any applicable taxes.
- Details regarding an Earnest Money Deposit (EMD), if applicable.
Document Submission Details
All submission documents must adhere to the specified formats and guidelines. Bidders are expected to:
- Submit a complete set of documents electronically or as hard copies as indicated.
- Ensure that all submissions are clear and legible, adhering to the submission requirements.
Special Provisions
This tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and offers specific benefits designed to support startups. Provisions under this scheme may include relaxed qualification criteria, financial assistance, and additional evaluation points for MSE participants.
Evaluation Process
The evaluation of submitted tenders will be conducted based on:
- Compliance with technical specifications and requirements.
- Pricing and overall cost-effectiveness.
- Vendor reputation and past performance.
- Value addition, including delivery timelines and quality assurances.
Delivery Locations
Successful vendors will be responsible for delivering the ordered items to specified locations as listed in the tender documents. Detailed logistical planning will be required to ensure timely and complete deliveries.
Contact Information
For further details and clarifications, interested vendors should refer to the Department of Defence's official communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
37 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with government procurement laws, and a demonstrated history of delivering office supplies. Bidders must also meet industry-specific certifications which may be mandated by the Department of Defence. Being part of the Micro, Small, and Medium Enterprises (MSEs) category can also provide additional advantages in the bidding process.
The technical specifications required for this tender necessitate that all products comply with recognized IS standards. This includes quality benchmarks that ensure all binding and office supplies are durable, functional, and meet performance criteria set forth by the Department of Defence. Vendors are encouraged to provide demonstrable quality assurance and relevant compliance certifications along with their bids.
In the submission, vendors must outline their proposed payment terms, which should adhere to standard procurement practices set by the Department of Defence. A Performance Security may also be required to protect the interests of the Department in the event of non-compliance or failure to deliver on contractual obligations. This security is typically a percentage of the total contract value, serving as a financial assurance.
Vendors can submit their documents online or through physical delivery as stipulated in the tender guidelines. All documentation should be complete, clearly labeled, and submitted in the accepted formats. Bids need to be submitted well before any deadlines, ensuring that all criteria for submission are fulfilled to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) can expect several advantages, including tailored eligibility criteria, potential financial concessions, and additional evaluation points that favor MSE participation. This aligns with government initiatives to bolster the role of smaller enterprises in national procurement processes, promoting local manufacturers and service providers while ensuring inclusive economic growth.
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