Title: GEM/2025/B/6167861
Issuing Authority: Department of Military Affairs, Ministry of Defence
The tender GEM/2025/B/6167861 invites bids for the supply of various office stationery and equipment, aimed at enhancing operational efficiency within the Department of Military Affairs. This procurement is crucial for the effective day-to-day functioning of military offices, ensuring they are well-equipped with essential materials.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 3369 units of assorted office supplies including, but not limited to, tags for files, black lead pencils, metric scales, erasers, and various types of pens among others. The tender seeks to establish a long-term supply relationship with qualified bidders who can consistently deliver high-quality products that meet the required specifications.
Eligibility Criteria
To participate in the bidding process, bidders must meet strict eligibility criteria which include being a registered entity under the Companies Act or equivalent. Bidders must also demonstrate a track record of supplying similar goods to government or private organizations, possess the requisite certification for quality standards, and maintain compliance with procurement regulations.
Technical Requirements
The products to be supplied must adhere to specific technical standards, as outlined in the tender documentation. This includes compliance with the specifications set by applicable Indian Standards (IS), ensuring that all materials are durable and fit for official use. Details of the specific technical requirements can be found in the tender documents provided to bidders.
Financial Requirements
Bidders are required to submit details of their financial standing and be prepared to furnish an Earnest Money Deposit (EMD) as specified in the tender documentation. Financial information should reflect the capacity to undertake the contract and must be supported by relevant documentation.
Document Submission Details
All bids must be submitted electronically through the specified platform. The documentation required includes the bid proposal, technical specifications, financial statements, and any additional forms required by the Department of Military Affairs. Detailed guidelines on the submission format and methods will be included in the tender documents.
Special Provisions
To promote participation from small businesses, there are provisions in place to offer benefits to Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits may include reduced financial requirements or preferred consideration during the evaluation process.
Evaluation Process
The evaluation of bids will be conducted based on predetermined criteria, focusing on technical capability, financial stability, past performance, and overall value offered. Bidders who meet or exceed the qualification requirements will be evaluated on their ability to provide high-quality products at competitive prices.
Delivery Locations
Items procured under this tender will be delivered to specified military offices and establishments, with the delivery locations outlined in the tender documents. Timely delivery is a critical requirement emphasized in the evaluation process.
Contact Information
For further inquiries or clarifications regarding this tender, bidders are encouraged to reach out through the contact details provided in the tender documents. It's important to ensure clear communication to avoid any misunderstandings during the bidding process.
This tender aims to foster a collaborative bidding environment that ensures transparency and fair treatment of all participants. Stakeholders interested in this opportunity are urged to prepare comprehensive bids that meet the outlined criteria while demonstrating their commitment to quality and service.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
30 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity under the Companies Act or an equivalent law. Bidders must also provide a track record of previous supply contracts, particularly with government or large organizations. It is crucial that bidders have the necessary certifications confirming compliance with quality standards and procurement regulations.
All products must conform to established technical specifications defined in the tender documentation, which includes compliance with relevant Indian Standards (IS). This ensures that the products supplied meet the required durability and quality suited for official use.
The Earnest Money Deposit (EMD) required for this tender serves as a security measure to ensure that bidders are committed to fulfilling the contract. The specific amount and bank details for submission will be provided in the tender documentation to ensure compliance.
Bids must be submitted electronically through the designated bidding platform. All documents should follow the specified submission methods outlined in the tender documents, with formats including PDF and DOCX accepted. It is essential to adhere to the provided guidelines to avoid disqualification.
Yes, provisions have been included to promote participation from MSEs and startups. These benefits may include relaxed eligibility criteria and preferential consideration during the bid evaluation process, aligning with the government’s initiative to boost small businesses in procurement opportunities.
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