Department of Defence Production Tender by Armoured Vehicles Nigam Limited (GEM/2025/B/6140360)
PANEL MOUNTED AIR CONDITIONER UNIT 500/550 WATTS, MAKE: RITTAL/ADVANCE COOLING SYSTEMS/PFANNENBERG,
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Tender Title: Panel Mounted Air Conditioner Unit
Tender Reference Number: GEM/2025/B/6140360
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure Panel Mounted Air Conditioner Units with varying power specifications including 500/550 Watts, 1000/1100 Watts, and 2000 Watts. The emphasis is on acquiring units from reputable manufacturers such as Rittal, Advance Cooling Systems, and Pfannenberg. This tender involves a total requirement of 16 units catering to operational needs within the Department of Defence Production.
Eligibility Criteria
Eligible bidders must possess the requisite certification as a manufacturer or authorized dealer of the specified air conditioning units. Bidders should also comply with relevant industry regulations and standards.
Technical Requirements
Bidders must demonstrate adherence to specific technical requirements, which include:
- Compliance with performance specifications for cooling capacities of 500/550 Watts, 1000/1100 Watts, and 2000 Watts.
- Certification of equipment meeting national and international quality standards.
- Detailed technical datasheets for the proposed units, highlighting features, warranties, and after-sales support.
Financial Requirements
Bidders are required to submit financial documents reflecting their ability to fulfill the contractual obligations. This includes proof of financial stability and availability of necessary resources. The total bid should clearly outline the pricing per unit and any applicable taxes.
Document Submission Details
Interested parties must prepare and submit their tender documents by the prescribed submission format, detailing all required elements as outlined in the instructions to bidders. Documentation must be complete and submitted through the designated online platform or as mentioned in the tender guidelines.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged. Bidders belonging to these categories may receive benefits and considerations during the evaluation process, as stipulated by the government policies.
Evaluation Process
Submissions will be evaluated based on compliance with the technical specifications, financial viability, and overall cost-effectiveness. The evaluation committee will conduct thorough assessments of bids, considering both compliance and pricing criteria to arrive at a selection decision.
Delivery Locations
The successful bidder will be responsible for delivering the air conditioning units to specified locations within the jurisdiction of the Department of Defence Production. Delivery schedules will be discussed post adjudication of bids to ensure alignment with operational needs.
Contact Information
For further inquiries regarding this tender, parties can reach out to the Department of Defence Production through their official contact channels. Specific contact information is advised to be referenced directly from official government publications for accuracy.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the industry, having the necessary certifications as either a manufacturer or authorized dealer, and demonstrating compliance with all relevant regulatory standards. Providing evidence of previous experience in delivering similar products or services may also strengthen your application.
Bidders must ensure that the technical specifications comply with the required cooling capacities, specifically 500/550 Watts, 1000/1100 Watts, and 2000 Watts. Additionally, all proposed units should meet applicable quality standards and be backed by relevant certification to ensure performance and reliability.
The submission methods require all documents to be formatted according to the tender guidelines. Typically, this includes electronically submitted PDFs or Word documents that are clearly labeled. All required data and forms must be completed without omissions, using the specified template provided in the tender document.
Yes, there are benefits for Micro, Small, and Medium Enterprises (MSEs) under government procurement policies, including the potential for relaxed eligibility criteria and concessions during the evaluation process. This supports the growth and participation of small businesses in larger procurement opportunities.
Notifications regarding the results of the evaluation and selection process will typically be communicated to successful and unsuccessful bidders via official channels. It is essential to monitor these notifications closely to ensure awareness of bid outcomes and any further actions required from your side.
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