Department of Defence Production Tender by Hindustan Aeronautics Limited (hal) (GEM/2025/B/6133788)
Gel Pen (V3),File/Folder (V3),Desk Pads - Writing (V2)
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Tender Title: Supply of Gel Pens, File Folders, and Desk Pads
Tender Reference Number: GEM/2025/B/6133788
Issuing Authority/Department: Ministry of Defence, Department of Defence Production
Scope of Work and Objectives
The objective of this tender is to procure Gel Pens (V3), File/Folder (V3), and Desk Pads - Writing (V2) for the Ministry of Defence. The total requirement consists of 10,500 units spread across various categories. Vendors are required to ensure that the products supplied meet the highest quality standards and are delivered on time. The selected vendor will be expected to provide these items consistently, fulfilling the operational needs of the department.
Eligibility Criteria
To qualify for this tender, bidders must be officially registered entities capable of delivering the required goods as outlined. The companies should have prior experience in supplying office supplies and related materials to governmental or large-scale organizations. Compliance with applicable local and national regulations is mandatory.
Technical Requirements
Bidders must submit products that meet specific technical standards outlined in the tender documentation. This includes ensuring that the Gel Pens, File Folders, and Desk Pads meet the prescribed specifications for size, ink quality, durability, and any relevant safety standards. Documentation proving compliance with these specifications must be provided alongside the bid submission.
Financial Requirements
Bidders are encouraged to provide competitive pricing to facilitate budget allocation while ensuring the procurement of quality goods. A pricing breakdown may be requested for evaluation purposes. Ensure that your final proposal includes all necessary financial documentation and certifications to demonstrate financial viability.
Document Submission Details
All tenders must be submitted electronically through the designated e-procurement platform. It is crucial to ensure that all required documents are completed accurately and submitted before the deadline. The precise list of required documents will be specified in the tender instructions; adhere strictly to these requirements to avoid disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, allowing for certain preferences during evaluations. This aspect promotes inclusivity and supports local businesses under the government’s initiatives.
Evaluation Process
The evaluation process will focus on technical competence, financial viability, delivery capabilities, and previous performance records. Bids will be scored based on outlined criteria, which may include price, product quality, and delivery timelines. The detailed evaluation criteria will be made available in the tender documentation.
Delivery Locations
Produced items are to be delivered to specified locations within the jurisdiction of the Ministry of Defence. The exact delivery locations will be provided in the subsequent documentation to ensure vendors can meet logistical requirements.
Contact Information
For inquiries regarding the tender, vendors are encouraged to consult the official department contact channels provided in the tender documents. Clear and accurate communication will be essential for clarifying any doubts related to bidding processes, submission criteria, or product specifications.
In summary, vendors looking to respond to this tender must ensure all aspects of the eligibility criteria, technical requirements, pricing, and submission guidelines are thoroughly understood and met to participate successfully in the procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of supplying the specified goods. Companies should have prior experience in similar contracts and must adhere to local regulations. Compliance with quality standards and financial documentation is also necessary to ensure bid qualifying.
Bidders must provide relevant certifications that validate compliance with technical specifications and quality standards. This may include product safety certificates, quality assurance documentation, and other regulatory compliance documents as outlined in the tender requirements.
Documents must be submitted electronically via the designated e-procurement portal. Ensure all required documentation is accurately completed and uploaded to the system before the deadline specified in the tender guidelines. It is crucial to adhere to submission requirements to avoid rejection.
Successful bidders will be required to furnish a performance security to guarantee the fulfillment of the contract terms. The exact amount and provisions related to the performance security will be specified in the tender documentation once contracts are awarded.
Bids will be evaluated based on criteria including price, compliance with technical specifications, and past performance records. Once the evaluation process is complete, successful bidders will be notified through official communication channels as outlined in the tender documents.
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