Tender Title: Supply of Cleaning Materials
Tender Reference Number: GEM/2025/B/6177863
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is seeking to procure an extensive range of cleaning supplies as detailed in this tender. The main purpose of this tender is to provide high-quality cleaning materials essential for maintaining cleanliness in various military and defense establishments. The scope of work includes the supply of specific items such as Sweeping Brooms (V3), Air Freshener Liquids (V2), and Cleaning Dusters (V3), totaling a quantity of 260 units.
Objectives
The objectives of this tender are:
- To ensure that all cleaning materials provided meet the required quality standards for military use.
- To facilitate a smooth procurement process while ensuring timely delivery of all ordered items.
- To engage eligible suppliers capable of fulfilling the outlined requirements.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. These typically include:
- Registration as a legal entity in the cleaning materials supply sector.
- Compliance with all local regulations and standards related to the supply of cleaning products.
- Ability to provide necessary documentation proving quality assurance and adherence to safety regulations.
Technical Requirements
Bidders should ensure that all offered products meet the necessary technical specifications applicable to military standards. This includes:
- Quality assurance certifications for each type of product.
- Compliance with relevant quality standards set for cleaning materials.
- Complete documentation validating the testing criteria for durability and effectiveness of the cleaning materials.
Financial Requirements
Participants will need to demonstrate financial stability and the ability to manage the financial aspects of large contracts. Submissions should detail:
- Earnest Money Deposit (EMD) specifics, showcasing the bid security commitment.
- Clear understanding of performance security requirements, including timelines for bond submission upon contract award.
- Proposed payment terms outlining the cost structure and payment timelines for the materials supplied.
Document Submission Details
All bids must be submitted electronically through the designated portal, adhering to the submission guidelines provided. Bidders are required to ensure their submissions include:
- Complete bidding documents in acceptable formats.
- Relevant certificates and legal documentation verifying eligibility.
Special Provisions
This tender also appreciates the participation of Micro, Small, and Medium Enterprises (MSEs) and startups, offering them distinct advantages in the bidding process. Provisions are made to encourage local content and stimulate local economies, aligning with government initiatives like 'Make in India'.
Evaluation Process
The evaluation process will focus on:
- Compliance with all eligibility and technical criteria.
- Evaluation of price competitiveness among bidders.
- Overall bidder credibility based on past performance and financial health.
Delivery Locations
Successful bidders will be required to deliver the products to specified locations as outlined in the tender documentation. It is essential that suppliers have the capability to meet delivery schedules efficiently and effectively.
Contact Information
For further inquiries regarding this tender, participants can reach out directly to the Department of Military Affairs. A point of contact will be available for clarifications regarding submission procedures and product specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for adequate participation include the need for bidders to be duly registered as a legal entity, compliant with local regulations regarding the supply of cleaning materials. Additionally, bidders must provide documentation demonstrating their capability to meet quality assurance standards required for military supplies. Evidence of experience in fulfilling similar contracts may also be evaluated.
Bidders must furnish essential certificates relevant to product quality, including but not limited to certifications indicating compliance with military and safety standards. Documents verifying the effectiveness of cleaning materials, such as test certificates, must also be submitted to meet the technical specifications required under the tender.
All document submissions must be completed electronically through the official tender portal. Bidders are encouraged to ensure that their submissions are formatted as specified in the tender documentation. Accepted document formats typically include PDF and other standardized formats that support rich text content.
The Earnest Money Deposit (EMD) is critical, serving as a security measure within the bidding process. Bidders must adhere to the specified amount outlined in the tender and ensure its submission alongside the bid documents. Furthermore, understanding the performance security requirements post-award is pivotal for bid compliance.
The outcomes of the tender evaluation can expect notification through official communication channels identified in the tender documentation. Bidders will receive updates regarding selection outcomes, criteria application, and timelines for contract award negotiations or feedback based on evaluation outcomes. Understanding the evaluation and selection process clearly will provide insight into the timeliness of these results.
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