Department of Defence Production Tender by Yantra India Limited (GEM/2025/B/6118004)
L. P. G. GAS CYLINDERS 33 TO 47.5 KG IN EASH CYLINDER FOR FUEL OF POWDER COATING PLANT. THE TERMS A
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Tender Title: Supply of L.P.G. Gas Cylinders for Powder Coating Plant
Reference Number: GEM/2025/B/6118004
Issuing Authority: Department of Defence Production, Ministry of Defence
Introduction
The Department of Defence Production invites bids for the supply of L.P.G. gas cylinders, specifically ranging from 33 to 47.5 kg, intended for use in a powder coating plant. The procurement aims to ensure an uninterrupted supply of high-quality gas cylinders essential for operational efficiency in coating processes.
Scope of Work and Objectives
The primary objective of this tender is to obtain high-quality L.P.G. gas cylinders in an aggregate quantity of 109,182 units. The successful bidder will ensure that the cylinders meet strict industry standards for both safety and performance. The tender encompasses delivery, installation, and maintenance, ensuring that the supplied units operate seamlessly in the designated powder coating facility.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with a valid registration certificate.
- Prior experience in supplying similar products will be an advantage.
- Compliance with all local and national legal regulations.
Technical Requirements
Bidders should adhere to the following technical specifications:
- Gas cylinders must comply with the latest safety standards.
- Each cylinder must be equipped with operational and safety features to prevent leakage and ensure safe usage.
- Delivery must include documentation demonstrating compliance with quality and safety standards.
Financial Requirements
Bidders need to provide:
- A comprehensive financial proposal outlining all costs associated with the supply and installation.
- Proof of financial stability, including recent audited financial statements.
- Bidders must also furnish an Earnest Money Deposit (EMD), which will be determined as part of the evaluation criteria.
Document Submission Details
All proposals and relevant documentation must be submitted electronically via the GEM portal by the specified deadline. Documents must be complete, with all necessary attachments included, to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides special consideration for their submissions. Startups are also encouraged to obtain preferences as outlined in the guidelines for tendering.
Evaluation Process
The evaluation of bids will adhere to the following guidelines:
- Proposals will be assessed based on compliance with technical and financial requirements.
- A scoring system will be employed to evaluate the bids, taking into account quality, suitability, and cost-effectiveness.
- Notifications will be sent to the successful bidders, while unsuccessful bidders will receive feedback.
Delivery Locations
Successful bidders will be required to deliver the gas cylinders to the designated locations as specified in the contract. Clarity regarding delivery logistics and timelines will be established in the contract phase.
Contact Information
For further inquiries, contact the Department of Defence Production through the designated communication channels outlined in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid registration certificate, and demonstrating prior experience in supplying similar products. Bidders must comply with all local and national regulations.
Bidders are required to submit documentation that includes a valid registration certificate, safety compliance certificates, and proof of financial stability. These documents should demonstrate that the gas cylinders meet established quality standards.
To register for this tender, bidders must complete the registration process on the GEM portal, ensuring all required documentation is submitted. It is essential to review all eligibility criteria before submitting the registration.
The technical specifications for the gas cylinders include compliance with safety standards, built-in safety features, and appropriate certifications for quality assurance. Each cylinder should be capable of withstanding typical usage conditions in a powder coating facility.
The Earnest Money Deposit (EMD) amount will be specified in the tender documentation and is required to be submitted along with the proposal. This deposit ensures commitment from bidders and is refundable upon contract execution for the successful bidder.
Payment terms will be detailed in the contract after the final selection. Generally, terms include an initial deposit and payment upon delivery and acceptance of the cylinders. Bidders should ensure clarity on payment structures to avoid discrepancies.
MSEs enjoy special provisions such as price preference and easier compliance requirements to encourage participation. These benefits are aimed at boosting local entrepreneurship and fostering competitive bidding processes.
The evaluation process involves a rigorous assessment based on compliance with documented requirements and proposal scores set through a predetermined scoring system. Successful bidders will be notified officially through the channels provided in the tender documentation.
Results of the evaluation will be communicated via official notifications sent to both successful and unsuccessful bidders. Constructive feedback may also be provided to facilitate future tenders.
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