Department of Defence Production Tender by Hindustan Aeronautics Limited (hal) (GEM/2025/B/6206813)
Plain Copier Paper (V3) ISI Marked to IS 14490
Tender Timeline
Tender Title: Plain Copier Paper (V3) ISI Marked to IS 14490
Reference Number: GEM/2025/B/6206813
Issuing Authority:
Department of Defence Production under the Ministry of Defence
Scope of Work and Objectives
The Department of Defence Production invites bids for the supply of Plain Copier Paper (V3) that meets the ISI Mark standard as per IS 14490 specifications. The primary objective of this tender is to procure high-quality copier paper for operational and administrative use within various departments.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Registration with relevant authorities and compliance with industry standards.
- Proven experience in supplying similar materials to government entities or large organizations.
- Submission of relevant certifications, including quality assurance certifications.
Technical Requirements
Bidders must provide Plain Copier Paper (V3) that complies with the following technical specifications:
- ISI Mark that adheres to IS 14490.
- Ability to meet the total quantity specified, which is 250 reams.
- Consistency in paper quality maintained throughout the supply duration.
Financial Requirements
All bidders must demonstrate their financial capability to fulfill the contract requirements, including:
- Submission of financial documents indicating solvency and capacity.
- Compliance with payment terms stipulated during the bidding process.
Document Submission Details
Documents required for submission include:
- Completed bid proposal form
- Proof of registration and eligibility
- Technical and financial documentation
Submissions should be made electronically through the designated bidding platform, ensuring all documents are correctly formatted and available in accepted formats.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these classifications may benefit from preferential evaluation criteria designed to promote inclusivity and support local businesses.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical specifications
- Financial soundness and pricing
- Experience and track record in supply
A detailed evaluation framework will guide the assessment process, ensuring fairness and transparency in selection.
Delivery Locations
Successful bidders are expected to deliver the copier paper to specified locations within the jurisdiction of the Ministry of Defence. Detailed delivery locations will be communicated post-selection.
Contact Information
For additional information regarding this tender, stakeholders are encouraged to reach out to the department representatives as outlined in the tender documentation. Specific contact details can be found within the official tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying high-quality materials. Bidders must provide evidence of compliance with established quality standards, including certifications that affirm their ability to deliver Plain Copier Paper (V3) as per IS 14490. Companies with previous contracts with government bodies or major corporations will generally have an advantage in eligibility.
Bidders must submit relevant certificates, including the ISI Mark certification confirming that the Plain Copier Paper (V3) meets IS 14490 standards. Additional quality assurance certifications may be required to validate that the paper adheres to necessary quality benchmarks expected by the Ministry of Defence.
All documents submitted must be in accepted document formats specified in the tender guidelines. Common formats include PDF, DOCX, or XLSX, with a clear emphasis on ensuring documents are legibly formatted and complete. It is crucial for bidders to verify the requirements to avoid submission rejections.
The Earnest Money Deposit (EMD) requirements and payment terms are set forth in the tender documents. Typically, bidders are required to submit an EMD as part of their proposal, which serves as security for the commitment to the contract. Payment terms will detail how and when payments will be made upon successful completion of delivery and acceptance criteria set by the Ministry of Defence.
The tender includes beneficial provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include enhanced consideration during the evaluation process, aimed at promoting local businesses and ensuring wider access to government contracts, thereby fostering economic growth. Bidders are encouraged to review these provisions to maximize their chances of successful engagement.
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