Department of Defence Production Tender by Munitions India Limited (GEM/2025/B/6148180)
PRINTING AND SUPPLYING OF NEW INTERNAL TELEPHONE DIRECTORY SIZE" 6 X 8" TOTAL PAGES 90 (+ /-10)
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Tender Title: Printing and Supplying of New Internal Telephone Directory
Reference Number: GEM/2025/B/6148180
Issuing Authority: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure services for the printing and supplying of a new internal telephone directory. The directory will be sized at 6 x 8 inches and will comprise a total of 90 pages (±10 pages). This is aimed at enhancing the organization and accessibility of contact information within the department, fostering improved communication among personnel.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Must be a registered entity.
- Must possess relevant experience in printing and supplying publications or directories.
- Compliance with tax regulations and must be in good standing with local authorities.
Technical Requirements
Bidders must ensure that:
- The printing quality meets industry standards for durability and readability.
- The paper used is of high quality, suitable for printing text and graphics.
- Digital proofs must be provided for approval before the final print.
Financial Requirements
All bidders are required to submit a financial bid that includes:
- Detailed pricing per unit for the total quantity of 500 directories.
- An Earnest Money Deposit (EMD) that must conform to the specified norms to ensure serious bidding.
Document Submission Details
Bidders are required to submit their proposals, including technical and financial documents, through the designated submission platform. All submissions must comply with the specified format and requirements outlined in the tender documentation.
Special Provisions
Preference will be given to Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to participate as this tender aims to support local businesses and stimulate economic growth under the 'Make in India' initiative.
Evaluation Process
The evaluation process will include a detailed assessment of both the technical and financial proposals submitted by bidders. Factors such as quality, delivery timelines, and price will all be considered in the final selection of the successful bidder(s).
Delivery Locations
The delivery of the printed directories must be made to the designated address stated in the tender documentation. Bidders should be prepared to accommodate specific delivery requirements as necessary.
Contact Information
For queries regarding the tender, bidders can reach the Department of Defence Production. Specific contact names and numbers may be confirmed through official channels provided in respective documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in the printing and supplying of publications. Bidders must also be in good standing concerning tax regulations and certification from local authorities, ensuring compliance with the standards set forth by the Department of Defence Production.
Bidders are typically required to provide certificates of registration, tax compliance, and possibly ISO or similar certifications that demonstrate adherence to industry quality standards. These documents ensure the bidder’s capability to fulfill the contract terms while maintaining quality assurance.
To register for bidding, interested entities must complete the registration process on the specified e-procurement platform, ensuring that all files are submitted in accepted formats, such as PDF or Word documents. Each submission must include the required technical and financial documents, formatted as specified in the tender guidelines.
The Earnest Money Deposit (EMD) must be submitted along with the financial bid, confirming the bidder’s commitment to the tender process. Upon winning the contract, the selected bidder will be required to provide performance security, typically a percentage of the total bid amount, which serves as a guarantee for the completion of the contract as per the agreed terms.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender, as special provisions may apply to them. This includes possible relaxation of eligibility criteria, technical specifications, and financial thresholds, aiming to enhance their competitiveness under the ‘Make in India’ campaign and support local procurement initiatives.
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