Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6171964)
Ball Point Pens (V2) as per IS 3705,Staplers (V2),File/Folder (V3),scissors,Permanent Marker Pen,Bl
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Tender Title: Supply of Office Stationery Items
Reference Number: GEM/2025/B/6171964
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Supply of Office Stationery Items tender aims to procure a comprehensive selection of essential office supplies that will enhance the operational effectiveness of the Department of Defence Research & Development. Spanning across various categories, the items include Ball Point Pens, Staplers, File/Folder, Scissors, Permanent Marker Pen, Black Lead Pencils, Erasers, Stapler Pins, and Glue Sticks, among others. The total quantity required is 2,160 units across multiple product lines.
Scope of Work and Objectives
The main objective of this tender is to acquire quality office stationery materials that comply with established standards and specifications as follows:
- Ball Point Pens: To meet IS 3705 quality standards.
- Staplers & Stapler Pins: To ensure they function reliably under office conditions.
- Filing Supplies: Including File/Folder that supports efficient document management.
- Writing Instruments: Permanent Marker and Black Lead Pencils that adhere to IS 1375 standards.
The selected vendors will be required to deliver the products within the stipulated timeline and ensure all items conform to the technical and quality specifications outlined in the tender.
Eligibility Criteria
Vendors wishing to bid must meet the following eligibility requirements:
- Registered business entity with relevant legal and operational licenses.
- Proven experience in supplying quality office stationery items.
- A commitment to adhering to the tender specifications and delivery schedules.
Technical Requirements
Bidders must ensure that all offered products conform to the respective Indian Standards (IS) as specified:
- Ball Point Pens must comply with IS 3705.
- Permanent Marker Pens and Black Lead Pencils to meet the standards of IS 1375.
- All items must pass quality assurance tests before delivery.
Financial Requirements
All bidders must provide a detailed financial proposal that includes pricing for each item. Compliance with the proposed terms of payment and any required performance guarantees must be observed.
Document Submission Details
Bidders should submit their proposals electronically through the designated portal. The proposal must include:
- A completed bid form.
- Technical compliance documents.
- Financial bid.
- Relevant certifications and registration proofs.
Special Provisions
The tender process encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers avenues for startup vendors, emphasizing their importance in the supply chain.
Evaluation Process
The evaluation process will follow a structured approach:
- Compliance check of technical bid against specifications.
- Financial bid evaluation based on the best value proposition.
- Notifications will be sent to both successful and unsuccessful bidders after evaluations are concluded.
Delivery Locations
All items must be delivered to the specified address after successful bid acceptance. Delivery should adhere to the scheduled timelines to avoid penalties.
Contact Information
For further queries regarding this tender, bidders can reach out through the official contact channels provided by the Department of Defence Research & Development.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant licenses, and having prior experience in supplying office supplies. Vendors must demonstrate their ability to fulfill the specifications included in the tender. Additionally, compliance with quality standards and delivery timelines is crucial for eligibility.
The technical specifications require all office stationery items to adhere to Indian Standards (IS). For example, Ball Point Pens must meet IS 3705, while Permanent Marker Pens and Black Lead Pencils must comply with IS 1375. Bidders must ensure that products offered are of high-quality, functional, and reliable under regular usage conditions.
The Earnest Money Deposit (EMD) requirements are outlined to secure the bids submitted. Vendors are typically required to submit a specific monetary amount as EMD along with their proposal. This deposit ensures that bids are taken seriously and protects the buyer against default by the bidder. The EMD will be refunded upon successful completion of the contract or after the tender process concludes.
Proposals must be submitted electronically via the designated bidding portal. All documents, including technical and financial bids, must be uploaded in the specified accepted document formats such as PDF or Word. It is crucial for bidders to ensure that all submissions are complete and accurate to avoid disqualification.
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering benefits such as reduced tender fees, bid price relaxations, and a simplified application process. MSEs are given equal opportunity alongside larger firms, promoting inclusivity in contract awards. Additionally, the initiative aligns with ‘Make in India’ policies that boost local manufacturing and procurement.
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