Tender Title: VIVADO ML ENTERPRISE EDITION (EF-VIVADO-ENTER-FL)
Tender Reference Number: GEM/2025/B/6158910
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The VIVADO ML ENTERPRISE EDITION tender aims to procure advanced machine learning software and tools that are vital for enhancing data processing and analysis capabilities within defence research initiatives. The comprehensive scope of work encompasses the supply, installation, and support of the VIVADO ML Enterprise Edition software solutions, specifically designed for efficient data management and project implementation within defence operations.
Scope of Work and Objectives
The objectives of this tender are to equip the Department of Defence Research & Development with cutting-edge machine learning tools that enhance operational efficiency. The successful bidder will be responsible for delivering three licenses of the VIVADO ML ENTERPRISE EDITION, which includes:
- Software installation
- User training sessions
- Ongoing technical support
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for participation:
- Be a registered entity with valid GST and PAN registrations.
- Possess experience in providing similar software solutions to governmental organizations.
- Provide a valid certificate of incorporation and clear evidence of financial stability.
Technical Requirements
The proposed solutions must comply with the following technical requirements:
- Compatibility with existing defence research systems.
- Ability to handle large datasets efficiently.
- Support for advanced analytics and machine learning techniques.
- Availability of technical support for deployment and usage challenges.
Financial Requirements
Bidders are expected to comply with strict financial requirements, including:
- Submission of a detailed price quotation reflecting the total cost for the software, including licensing, support, and any ancillary services.
- Provision of an Earnest Money Deposit (EMD) as specified in the tender guidelines.
Document Submission Details
All required documents must be submitted in electronic format through the online portal. This will include:
- Proposal document
- Technical specifications
- Financial bid
- Certificates of eligibility and compliance
Special Provisions
The tender includes special provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible companies may receive preferential treatment during evaluation, promoting participation from emerging businesses to encourage innovation and local development.
Evaluation Process
The evaluation process will consist of:
- A comprehensive review of technical proposals.
- Financial evaluation based on proposed pricing.
- Qualitative assessment based on bidder’s experience and service quality.
Delivery Locations
The successful bidder will deliver the software solutions to designated defence research facilities as directed by the Department of Defence Research & Development.
Contact Information
For additional queries or clarifications, refer to the contact details provided within the tender portal.
This tender presents a unique opportunity for qualified vendors to contribute significantly to national defence research through advanced machine learning software solutions. Boasting a clear and structured approach, the VIVADO ML ENTERPRISE EDITION will enhance capabilities and drive research efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST and PAN registrations. Additionally, bidders must demonstrate previous experience in providing similar software solutions to government or defense sectors. All participating vendors should present a valid certificate of incorporation alongside evidence of financial stability to ensure capability and reliability.
Bidders must include several required certificates with their proposal such as a GST registration certificate, PAN number, and a valid certificate of incorporation. Additionally, any certificates demonstrating previous successful projects in similar fields should also be included to establish credibility and capability in executing the contract.
The registration process involves submitting an online application through the tender portal. Bidders must complete all necessary fields, upload required documents, and agree to the terms and conditions laid out in the tender documentation. A confirmation will be provided upon successful registration, allowing bidders to proceed with proposal submission.
All documents should be submitted electronically in PDF format. This includes technical specifications, financial bids, and certificates of compliance, ensuring accessibility and standardization during the evaluation process. Additionally, any supplementary files or supporting documents must also adhere to this accepted document formats guideline.
The Earnest Money Deposit (EMD) is a critical component of the bid submission. It acts as a security for the commitment made by the bidder to participate in the tender process. The EMD will be forfeited if a bidder withdraws their bid after submission or fails to comply with the tender conditions. It is essential for bidders to ensure timely payment of the EMD alongside their proposal to avoid disqualification.
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