Tender Title: Supply of RF Over Fibre and Fibre Optic Cable
Tender Reference Number: GEM/2025/B/6109697
Issuing Authority/Department: Ministry of Defence, Department of Defence Research & Development
The Ministry of Defence is inviting bids for the supply of RF Over Fibre and Fibre Optic Cable with a length of 300 meters. This tender serves the critical requirements of the Department of Defence Research & Development, focusing on innovative communication technologies and infrastructure development.
Scope of Work and Objectives
The main objective of this tender is to procure high-quality RF Over Fibre systems and corresponding Fibre Optic Cables. The scope encompasses:
- Supply of Fibre Optic Cables compliant with specified technical standards.
- Ensuring all delivered materials meet the operational needs of the Department of Defence.
- Maintenance of quality assurance throughout the procurement process.
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- Be a registered legal entity authorized to conduct business in the relevant field.
- Must possess a track record of supplying similar items to government entities or large corporates.
- Compliance with any specified industry certifications or standards relevant to telecommunications or fibre optics.
Technical Requirements
The technical requirements for the RF Over Fibre and Fibre Optic Cable are as follows:
- RF Over Fibre systems must operate efficiently across a frequency range of 100 kHz to 18 GHz.
- The delivered cables should withstand environmental stressors, ensuring durability in various field conditions.
- Conformity to applicable national and international quality standards for telecommunications equipment is essential.
Financial Requirements
Bidders are expected to provide a detailed financial breakdown, including:
- Cost estimation for the entire consignment, including any taxes or fees.
- Payment terms, which will be negotiated post-evaluation of bids.
- Provision of an Earnest Money Deposit (EMD) as specified in the tender documentation, typically aimed at securing bids.
Document Submission Details
All documents must be submitted in a standard format. The required documentation includes:
- Business registration certificate.
- Certificates demonstrating compliance with technical and quality standards.
- Financial statements from the last three years.
Special Provisions
Startups and Micro, Small, and Medium Enterprises (MSEs) may receive favorable consideration in the evaluation process according to government policies aimed at promoting local businesses.
Evaluation Process
The evaluation will be conducted based on the following parameters:
- Technical compliance with the specified requirements.
- Financial competitiveness.
- Past performance and experience of the bidder in similar projects.
Delivery Locations
Delivery will be made to specified locations as per the requirements set by the Department of Defence at the time of contract finalization.
Contact Information
For further inquiries, potential bidders may reach out to the Ministry of Defence’s contact points provided in the tender documentation for assistance.
In summary, this tender presents a vital opportunity for suppliers of RF Over Fibre and Fiber Optic solutions to engage with the government and contribute to advancements in communication technologies. It encourages participation from established firms and emerging enterprises alike.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity authorized to conduct business, a proven track record of supplying similar items, and compliance with specified industry certifications. Bidders must demonstrate their capability and experience in delivering RF Over Fibre systems and Fibre Optic Cables as per the tender specifications.
Bidders need to provide essential certificates such as business registration, quality compliance certificates, and technical competency proofs. These documents emphasize the bidder’s adherence to the required standards in telecommunications and fibre optics, ensuring reliability and quality in products offered.
The registration process involves submitting the necessary documents stipulated in the tender, completing the application forms provided, and adhering to the deadlines established. It’s crucial for bidders to follow the guidelines closely to ensure their submission is accepted and considered during the evaluation phase.
Bidders must submit documents in acceptable formats, usually PDF, DOC/DOCX, or as specified in the tender. It’s recommended to refer to the detailed submission guidelines in the tender documentation to avoid disqualification.
MSEs may benefit from favorable evaluations based on specific provisions mentioned in government policies. These can include special assistance during the bidding process, aimed at promoting local businesses. Such policies encourage MSEs to engage more actively in government procurement processes.
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