Tender Title: Retrofitting of Filament and Repair of Spares
Reference Number: GEM/2025/B/6141442
Issuing Authority/Department
The tender is issued by the Department of Defence Research & Development, operating under the Ministry of Defence. This department is dedicated to advancing technology and capability for the armed forces, focusing on innovative solutions in defence-related projects.
Scope of Work and Objectives
This tender encompasses the retrofitting of filament and repair of spares associated with various CNC systems. The scope includes, but is not limited to, the following categories:
- Controller Module of CNC Operator Panel
- Display Unit Controller of CNC System
- Handheld Wheel Unit for Axes Controller of CNC System
- Single Motor Module of 4-axis CNC Filament Winding Machine
The primary objective is to enhance operational efficiency and reliability of existing equipment through effective retrofitting and repair services.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- The bidder must be a registered entity capable of providing the specified services and products.
- Previous experience in similar projects may be required.
- Compliance with industry standards and certification may also be a necessary factor when evaluating bids.
Technical Requirements
Bidders are expected to demonstrate technical expertise in the following areas:
- Understanding of CNC technology and associated parts.
- Capability to handle repairs and retrofitting processes.
- Compliance with quality standards relevant to the CNC systems and operational environments.
Financial Requirements
Participants must submit evidence of financial capability to undertake the project. This typically includes:
- Previous project financials.
- Proof of necessary funding or line of credit.
Document Submission Details
Interested parties must submit their bids in accordance with the specified document submission guidelines. All submissions must be completed electronically, adhering to the prescribed formats.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, which may benefit from provisions aimed at supporting their involvement in public procurement.
Evaluation Process
The evaluation of submissions will comprise:
- Technical assessment based on compliance with the requirements.
- Financial review to determine feasibility and cost-effectiveness of the offered solutions.
- Consideration of past performance and experience in related projects.
Delivery Locations
Delivery and installation activities are expected to occur at various designated facilities as specified in the tender documentation. Proposals should include logistics planning.
Contact Information
While specific contact details are not provided, interested parties are encouraged to follow up through the official channels associated with the Department of Defence Research & Development for any inquiries related to the tender.
Additional Information
Bidders are encouraged to review the Bid Quantity, which is set at 32 units, encompassing all specified items under the tender scope. The bidding process remains competitive, and all proposals should ensure adherence to the outlined requirements and deliverables.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the necessary goods and services. Additionally, past experience with similar projects and compliance with industry standards are critical factors. Bidders must also provide relevant certifications that reflect their technical and financial standings.
Bidders must exhibit a thorough understanding of technical specifications concerning CNC systems. This includes knowledge of various modules such as the controller module and the operational understanding of installation procedures. Adherence to established quality standards and operational criteria is paramount for compliance.
The earnest money deposit (EMD) serves as a guarantee of the bidder’s commitment to the tender process. Specific amounts and procedures for securing the EMD can be found in the tender documentation. Generally, the EMD is refunded following the evaluation process unless otherwise stated in bid specifications.
The evaluation and selection process for the tender follows a structured approach, focusing on both technical compliance and financial viability. Proposals will be assessed against a predefined scoring system that evaluates qualifications, technical requirements, and financial offers to ensure the best selection for project execution.
Yes, the tender includes special provisions aimed at facilitating participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities may benefit from relaxation in certain requirements and additional support mechanisms that promote inclusivity in government contracting opportunities. Compliance with ‘Make in India’ policies also enhances the support for local enterprises.
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