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Tender Title: Supply of Deep Freezer (-20 degrees Celsius)
Reference Number: GEM/2025/B/6096417
The Department of Earth Sciences, under the Ministry of Earth Sciences, invites bids for the procurement of Deep Freezers capable of maintaining a temperature of -20 degrees Celsius. This tender seeks qualified suppliers to provide robust and efficient freezing solutions that are essential for storing biological specimens, chemicals, and other materials that require low-temperature preservation.
Scope of Work and Objectives
The primary objective of this tender is to acquire one Deep Freezer capable of sustaining temperatures as low as -20 degrees Celsius. The freezer should be suitable for laboratory use, with a focus on energy efficiency, reliability, and compliance with national quality standards. The selected supplier will be required to ensure timely delivery and provide after-sale support to address any servicing or operational challenges that may arise.
Eligibility Criteria
To be eligible for participating in this tender, bidders must meet the following criteria:
- They must be a legally registered company or organization.
- They should possess relevant experience in supplying similar equipment.
- Compliance with necessary safety and environmental regulations is mandatory.
- Only those suppliers who can provide warranty and after-sales service will be considered.
Technical Requirements
The Deep Freezer should adhere to the following technical specifications:
- Temperature range: Maintain -20 degrees Celsius effectively.
- Interior configuration: Must have adjustable shelves and compartments.
- Energy efficiency rating: Comply with industry energy standards, promoting sustainability.
- Build material: Must be constructed using high-quality, durable materials to ensure longevity.
Financial Requirements
Bidders must provide detailed financial documents, including:
- A complete breakdown of the cost of the appliance along with delivery charges.
- Bank statements or financial statements that demonstrate financial stability.
- Any additional costs associated with installation or service agreements.
Document Submission Details
Interested parties are instructed to submit their bid documents as a complete package, including the technical proposal, financial proposal, and any supporting documents. All submissions must be completed electronically, ensuring that no physical documents are required. Specific submission guidelines will be provided in the bidding platform.
Special Provisions
Bidders identifying as Micro, Small, and Medium Enterprises (MSEs) or startups will receive preferential treatment in the evaluation process, provided they meet the technical standards set forth in this tender.
Evaluation Process
All bids will undergo a meticulous evaluation process based on the following criteria:
- Compliance with technical specifications and requirements.
- Cost-effectiveness and overall value for money.
- Supplier's history of performance and reliability in previous contracts. The most competitive bid that meets all specifications and provides excellent service options will be awarded the contract.
Delivery Locations
The successful bidder must ensure delivery to the specified location as indicated by the Department of Earth Sciences, ensuring proper coordination with their team to facilitate installation.
Contact Information
For any queries related to the tender specifications or clarification on the submission process, potential bidders may reach out to the Department of Earth Sciences through the official communication channels provided in the tender documents.
In summary, this tender for the Deep Freezer presents a valuable opportunity for suppliers capable of meeting stringent technical and financial requirements while ensuring timely delivery and maintenance services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in supplying Deep Freezers, and complying with safety and environmental standards. Suppliers must also provide a valid warranty and after-sales support for the equipment offered.
The Deep Freezer must maintain a temperature of -20 degrees Celsius effectively, featuring adjustable interior shelves and high energy efficiency ratings to comply with industry standards. Furthermore, it should be constructed from high-quality materials to ensure longevity and reliability.
The evaluation and selection process will assess bids based on their compliance with technical specifications, cost-effectiveness, supplier history, and overall value offered. The bid that aligns most closely with the required criteria and demonstrates excellence in service potential will be chosen.
The payment terms generally require financial proposals to include detailed cost breakdowns. Suppliers must clarify payment schedules, outlining any upfront deposits, milestone payments, or final settlement conditions to ensure transparency throughout the procurement process.
Yes, MSEs or startups that fulfill the tender requirements may receive preferential treatment during the evaluation process. This includes opportunities for lower pricing structures and support to foster local business participation in government contracts.
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