Tender Title: Assets Insurance Service - All Risk Policy; Standard Fire & Special Perils Cover, Storm, Typhoon, Hurricane, Tornado, Flood and Inundation (STFI) Cover, Terrorism Cover, Earthquake Cover, Theft/Burglary Cover, Property Damage Cover; Optional
Reference Number: GEM/2025/B/6170273
Issuing Authority/Department: Ministry of Electronics and Information Technology, Department of Electronics and Information Technology

1. Scope of Work and Objectives

The primary objective of this tender is to procure comprehensive assets insurance services that cover various risks associated with property and assets. The successful bidder will be responsible for providing an All Risk Policy which includes, but is not limited to, coverage for natural calamities such as storms, typhoons, hurricanes, floods, and also includes protection against terrorism, earthquakes, theft, and property damage.

The scope of work entails a complete assessment of the required insurance coverage tailored to the needs of the Ministry of Electronics and Information Technology. The policy must encompass extensive risk factors to ensure comprehensive protection for governmental assets and infrastructure.

2. Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility criteria, including:

• Being a registered entity under relevant laws and regulations.
• Experience in providing insurance services similar to those required in this tender.
• Possession of necessary licenses and certifications as mandated by regulatory authorities.

3. Technical Requirements

Bidders must fulfill various technical requirements which will be assessed during the evaluation phase. Key technical specifications include:

• Comprehensive coverage that aligns with industry standards.
• A clear outline of insurance policies including terms and conditions.
• Proper risk assessment methods employed to determine coverage needs.

4. Financial Requirements

Bidders are required to submit detailed financial proposals along with their tender offers. Financial requirements to consider include:

• A valid Earnest Money Deposit (EMD), the details of which will be specified in the tender documentation.
• Evidence of financial stability and capability to fulfill the contract needs.
• Payment terms that are clearly laid out and acceptable.

5. Document Submission Details

All bids must be submitted through the designated tender submission portals as per the guidelines provided. It is crucial to adhere to the formatting and documentation requirements specified in the tender documents. Late submissions will not be accepted under any circumstances.

6. Special Provisions

This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to promote inclusive growth. Companies falling under these categories are encouraged to participate, given the benefits outlined in the tender documentation aimed at fostering small businesses.

7. Evaluation Process

The evaluation process will follow a structured approach focusing on both technical and financial bids. The assessment will prioritize:

• Compliance with eligibility and technical requirements.
• Financial viability and competitive pricing structures.
• Overall proposal quality and comprehensiveness.

8. Delivery Locations

The successful bidder will be required to provide services at specified governmental locations as outlined in the tender documents. Bidder should ensure that coverage is comprehensive and robust at these locations.

9. Contact Information

For additional information regarding the tender, participants should refer to the Ministry of Electronics and Information Technology's official contact channels as outlined in the tender documents.