Tender Title: Supply, Installation, Testing, Commissioning, and Maintenance of Access Control System
Tender Reference Number: GEM/2025/B/6118582
Issuing Authority/Department: Department of Financial Services, Ministry of Finance

The Supply, Installation, Testing, Commissioning, and Maintenance of Access Control System tender is designed to procure an integrated access control system for secure access at various strategic locations. The intended solution includes the provision of a mix of Swing Lane Barriers, Swing Gates, Face Reader Mounting Stands, Face Recognition Terminals, and comprehensive software solutions like Data Downloading Software and Web-Based Attendance Software.

Scope of Work and Objectives

The scope of work outlines several critical components necessary for the successful implementation of the access control system. This includes the deployment of state-of-the-art physical security measures, which will enhance facility safety and management. The objectives of this project are:

• Efficient installation of access control systems to facilitate smooth entry and exit.
• Testing of functionalities to ensure compliance with stated specifications.
• Effective commissioning to ensure the operational readiness of the installed systems.
• Maintenance services post-installation to guarantee optimal performance.

Eligibility Criteria

Eligible bidders must meet stringent eligibility criteria, ensuring they can deliver the required products and services efficiently. Requirements generally focus on:

• Registration as a legal entity in accordance with local regulations.
• Prior experience and proven knowledge in executing similar projects, specifically in security systems.
• Financial stability to support project delivery and service maintenance.

Technical Requirements

The technical requirements for successful bids include specifications for:

• Equipment quality standards, ensuring that all products comply with national and international security norms.
• Necessary certifications for the installed equipment, focusing on technology and performance benchmarks.
• Infrastructure capabilities to integrate with existing security frameworks, ensuring interoperability.

Financial Requirements

Bidders must demonstrate capability via financial statements to support their operational and project capacities. This includes proof of financial stability, liquidity ratios, and a clear understanding of their pricing model aligned with acceptable market rates.

Document Submission Details

All submissions must be completed in accordance with the guidelines set forth by the Department of Financial Services. Key details include:

• Format: Documents must be in specified electronic formats (PDF, DOCX).
• Submission methods include electronic and physical delivery as stipulated.
• Bid submissions should include relevant certificates of compliance and financial documentation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups by potentially offering advantageous provisions. These may include relaxed eligibility criteria, support in procurement processes, and potential incentives through government initiatives.

Evaluation Process

The evaluation of proposals will be based on a structured review of both technical and financial submissions. Criteria taken into consideration may include:

• Compliance with the specified technical criteria.
• Cost-effectiveness and value for money proposals.
• Past performance history and client feedback.

Delivery Locations

Successful bidders will be required to deliver the systems to designated governmental sites, necessitating familiarity with installation processes in sensitive environments.

Contact Information

While specific contacts for inquiries are not listed in the tender details, interested bidders are encouraged to monitor official channels of the Department of Financial Services for updates and advice on the tender submission process.