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Tender Title: Biometric Attendance System with Face Recognition and Card Reader and Finger Print Detection
Tender Reference Number: GEM/2025/B/6096575
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The Biometric Attendance System with Face Recognition and Card Reader and Finger Print Detection tender aims to procure a state-of-the-art attendance management system that enhances security and efficiency through advanced biometric technologies. The scope of work includes the supply, installation, testing, and maintenance of a comprehensive biometric attendance system equipped with face recognition and dual input capabilities: card reading and finger print detection. Ensuring accurate time tracking and attendance is crucial for personnel management within the defence sector.
Scope of Work and Objectives
The objective of this tender is to implement a robust biometric attendance system that will enable the automating of attendance record keeping across various departments under the Ministry of Defence. The system should facilitate real-time attendance data capturing and provide management features for accurate reporting and analysis.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following requirements:
- Be a legally registered entity in India.
- Possess prior experience in supplying biometric attendance systems or similar technology.
- Hold relevant certifications for the offered devices and systems.
Technical Requirements
The system must include:
- Face recognition capabilities with high accuracy rates.
- Card reading and fingerprint detection functionalities.
- A user-friendly interface that allows easy management of attendance data.
- Integration capabilities with existing software used by the Ministry of Defence.
Financial Requirements
Bidders must offer a detailed financial proposal including:
- Total cost breakdown comprising equipment, installation, and service fees.
- Terms of payment for successful execution and delivery stages.
- Validity of the offer for a specified period.
Document Submission Details
Interested suppliers must submit their proposals electronically through the designated platform. All documents must be provided in PDF format for clarity. Required documents include:
- Technical specifications and compliance letters.
- Financial offer.
- Company profile and previous experience records.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing priority in the evaluation process. Preference will be given to bidders whose proposals support 'Make in India' initiatives and promote local manufacturing.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with the technical specifications.
- Financial viability and cost-effectiveness.
- Experience and capability of the bidder to adhere to the technical requirements.
Delivery Locations
Suppliers will be required to deliver the equipment to specified locations under the Ministry of Defence's operational sites. Details of the exact delivery points will be provided post-award of the contract.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to refer to the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing prior experience in the supply and installation of biometric systems, and obtaining relevant certifications for technology compliance. Bidders must also demonstrate robust technical capability and a proven track record in similar installations to meet the Ministry of Defence’s expectations.
The biometric attendance system must feature advanced face recognition technology, card reading, and fingerprint detection capabilities. Additionally, it should have a user-friendly interface and the ability to integrate seamlessly with existing management systems used by the Ministry. Compliance with industry quality standards is essential to ensure reliability and security.
Payment terms will be outlined in the financial proposal submitted by bidders. Generally, it involves milestone payments based on specific deliverables, including installation and successful operation of the system, ensuring financial transparency throughout the contract lifecycle.
Proposals must be submitted electronically via the designated online platform. All documents should be in PDF format to maintain clarity and prevent file corruption. Bidders are additionally encouraged to ensure their proposals are comprehensive and include all requisite documentation to facilitate a smooth evaluation process.
This tender provides MSEs with a framework that favors competitive pricing and encourages local procurement. MSEs may also receive evaluation advantages during the selection process, aiding in the promotion of indigenous enterprises that align with the ‘Make in India’ initiative.
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