Tender Title: PRINTER RIBBON and HEAD
Reference Number: GEM/2025/B/6134462
Issuing Authority
The tender is issued by the Department of Financial Services, under the Ministry of Finance.
Scope of Work and Objectives
The objective of this tender is to procure a comprehensive range of printer ribbons and heads for various printer models including but not limited to those manufactured by TVS, Tally Genicom, Printronix, and Epson. The total quantity required for this procurement is 1,695 units. The goal is to ensure high-quality printing supplies are available to support continuous operational efficiency within government departments and agencies.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements which generally include being a legally registered entity with necessary trade licenses, compliance with relevant quality standards, and a proven track record of supplying similar products. Additionally, bidders are encouraged to adhere to any national guidelines pertaining to local content and procurement policies.
Technical Requirements
Bidders must demonstrate compliance with specific technical specifications that align with the operational needs of government printers. It is essential that the printer ribbons and heads supplied meet the performance standards required by the government agencies. Specifications regarding compatible printer models and performance criteria will be provided as part of the tender documentation.
Financial Requirements
Bidders should outline their financial capabilities, including pricing structures that reflect competitive and market-based rates. Earnest Money Deposit (EMD) specifics must be adhered to as outlined in the tender notice. Consideration regarding the establishment of performance security to guarantee contract fulfillment will also be addressed.
Document Submission Details
All required documents must be submitted through the designated online platform as per the guidelines provided in the tender documentation. This may include proof of eligibility, compliance documents, technical specifications, and financial proposals.
Special Provisions
Special provisions may be applicable to Micro, Small, and Medium Enterprises (MSEs) and startups which enhance their participation in government procurement. These provisions may include relaxation of certain compliance criteria or favorable evaluation processes.
Evaluation Process
The evaluation process will be conducted based on the technical compliance of the submissions, financial proposals, and adherence to the eligibility criteria. Successful bidders will be notified following the completion of the evaluation process, and the contract will be awarded based on the submission that meets all requirements to the highest degree possible.
Delivery Locations
Deliveries of the printer ribbons and heads will be required at designated government locations as specified in the detailed tender documentation. Bidders need to confirm their ability to meet these logistical requirements adequately.
Contact Information
For further inquiries, bidders are encouraged to refer to the contact details provided in the tender document. This ensures that all questions regarding submission protocols and technical requirements are addressed sufficiently.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, compliance with quality standards, and demonstrating a history of supplying similar products. Companies must also ensure that they meet any specific criteria detailed within the tender documentation.
Bidders typically need to submit proof of compliance with industry standards, such as ISO certifications, and any necessary regulatory certificates. Requirements may vary, so review the tender documents carefully to ensure all necessary certificates are included with the proposal.
To participate, you need to register on the designated government procurement platform where the tender is hosted. Follow the registration process as outlined, ensuring to provide accurate information and complete all necessary certifications.
Documents should be submitted in the formats specified in the tender documents, usually including PDF and Excel formats. Ensure that all files are properly labeled and meet size restrictions if applicable to facilitate smooth processing and evaluation.
Payment terms typically require payment upon delivery and acceptance of goods. The evaluation process will consider factors such as price, technical compliance, and past performance, ensuring that selected bidders meet all specifications before contract award.
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