GEM/2025/B/6260290 - Department of Heavy Industry
Design/engg/supply & supervision of installation along with commissioning of New VFD control panel
Tender Timeline
Tender Title:
1142ad292 - Design, Engineering, Supply, and Supervision of Installation along with Commissioning of New VFD Control Panel
Issuing Authority:
Department of Heavy Industry, under the Ministry of Heavy Industries and Public Enterprises
Scope of Work and Objectives
The primary objective of this tender is to solicit proposals for the design, engineering, manufacturing, supply, and supervision of the installation and commissioning of a new Variable Frequency Drive (VFD) Control Panel. This panel will be integral to the operations of heavy industrial machinery, enhancing performance while maintaining safety and regulatory compliance. The successful bidder will be responsible for full project management from concept through execution, ensuring timely delivery and adherence to technical specifications.
Eligibility Criteria
Eligible bidders must be registered entities in India, with proven capabilities in providing engineering solutions in the electrical or heavy machinery sectors. Interested parties should demonstrate experience in similar projects and maintain compliance with relevant regulatory bodies. Preference may be given to entities that fulfill criteria supporting Micro, Small, and Medium Enterprises (MSEs) as well as startups.
Technical Requirements
Bidders must provide detailed technical specifications for the VFD control panel, including:
- Compliance with the IS and IEC standards for electrical equipment.
- Proof of reliability and durability through previous project completions.
- Detailed engineering drawings and plans for integration with existing systems.
Adherence to quality standards throughout the design and installation phases is imperative.
Financial Requirements
The financial proposal should include a breakdown of costs associated with design, supply, installation, and commissioning, as well as any applicable taxes. Bidders must ensure their financial stability through previous project financial disclosures and may be required to provide Earnest Money Deposit (EMD) details as specified.
Document Submission Details
Proposals, along with all necessary documentation, should be submitted through the specified online portal. All documents must be in the accepted digital formats, including PDF and DOCX. A checklist of required documents includes but is not limited to:
- Technical proposal.
- Financial proposal.
- Company registration documents.
- Certificates of compliance and quality standards.
Special Provisions
This tender promotes participation from Micro, Small, and Medium Enterprises (MSEs) and startups by allowing concessions in certain criteria making the application process more accessible. Additional supportive measures may include training and capacity-building initiatives linked to compliance with 'Make in India' policies.
Evaluation Process
The evaluation of bids will follow a two-part procedure:
- Technical evaluation based on design and operational capability.
- Financial evaluation to ensure competitiveness and compliance with budgetary expectations.
Bidders must meet the laid-down technical criteria before their financial proposals are reviewed.
Delivery Locations
Successful bidders will be tasked with delivering the VFD control panel to specified locations determined by the Department of Heavy Industry, ensuring that all delivery is done within the stipulated timelines.
Contact Information
For any queries related to the tender, bidders should reach out through the communications channels provided in the tender announcement. Ensure that all communications are professional and direct per specified guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, preferably with extensive experience in the electrical engineering domain, particularly related to heavy machinery. Bidders need to comply with specific regulatory frameworks, and additional points may be awarded to Micro, Small, and Medium Enterprises (MSEs) and startups aligning with this tender’s objectives.
All bidders must submit certificates that validate their compliance with national and international quality standards, including but not limited to IS and IEC certifications for electrical equipment. Additionally, certifications demonstrating operational reliability from previous contracts will enhance a bidder’s proposal.
Interested bidders should register through the official online portal specified by the Department of Heavy Industry. The registration process requires filling out a form and uploading required documents such as company credentials and prior project experiences. Further documentation will be requested during the proposal submission stage.
Every bidder must include an Earnest Money Deposit (EMD) as part of their financial proposal, which typically serves as a security measure to ensure bid integrity. The specific amount will be outlined in the tender documentation, and clarity on refund processes will be provided upon project completion or bid cancellation.
Yes, the tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, which may benefit from relaxed eligibility criteria and additional support through training programs. This aims to foster innovation and promote local business efforts in alignment with the ‘Make in India’ initiative and procurement rules.
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