Tender Title: OEM Spares for BHQ 42.5-1 STG Pump
Reference Number: GEM/2025/B/6123958
Issuing Authority/Department
The tender is issued by the Department of Heavy Industry under the Ministry of Heavy Industries and Public Enterprises. This authoritative body is responsible for overseeing industrial sectors, ensuring compliance with industry standards, and facilitating procurement activities.
Scope of Work and Objectives
This tender invites bids for the supply of OEM spares specifically tailored for the BHQ 42.5-1 STG Pump produced by Kirloskar Brothers Limited. The scope includes the provision of genuine spare parts that meet the technical specifications outlined in the tender documentation. The objective is to ensure optimal functionality and longevity of the pump system, supporting the department's initiatives in maintaining high operational efficiency.
Eligibility Criteria
To qualify for this tender, bidders must be registered suppliers with a proven record in supplying OEM spares. Eligible entities include manufacturers, authorized dealers, or distributors with appropriate certifications. Bidders must demonstrate their capacity to deliver the specified materials within the timeline set by the Department of Heavy Industry.
Technical Requirements
The selected spares must conform to the defined technical specifications as per Kirloskar Brothers Limited’s standards. Each component must ensure compatibility with the BHQ 42.5-1 STG Pump and adhere to all applicable quality assurance and control benchmarks.
Financial Requirements
Bidders are required to provide a detailed breakdown of costs, including unit prices for each spare part offered. All financial proposals must comply with established pricing policies and reflect fair market values.
Document Submission Details
Interested parties must submit their bids electronically through the designated portal. All documents should be provided in clearly labeled, organized formats, adhering to submission guidelines set forth by the tendering authority.
Special Provisions
This tender includes provisions for Micro, Small and Medium Enterprises (MSEs). Startups and MSEs will have the opportunity for preferential consideration, promoting inclusivity in public procurement policies. Bidders are encouraged to highlight their status as MSEs in their submissions to avail potential government benefits.
Evaluation Process
The evaluation of bids will be conducted based on compliance with technical specifications, quality assurance standards, and financial viability. The assessment will prioritize bidders that offer the best value for money while fulfilling all eligibility and documentation requirements.
Delivery Locations
The delivery of OEM spares will be directed to locations specified by the issuing authority within the tender documentation. Bidders should ensure they have logistical capabilities for timely deliveries to meet operational needs.
Contact Information
For any inquiries regarding this tender, bidders may reach out to the department through the official communication channels as provided in the tender notice. It is advisable to maintain professional correspondence for clarity and efficiency.
Additional Information
Bidders should remain aware of the policies that govern procurement processes, especially those related to compliance with government regulations and industrial standards. This tender represents an opportunity for suppliers to engage with a significant public sector client while contributing to the local manufacturing ecosystem.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include that bidders must be registered entities with a track record in providing OEM spares. They must also have the requisite certifications demonstrating their authority to supply genuine and compliant components for the BHQ 42.5-1 STG Pump. This ensures that all submitted materials meet the necessary industry standards.
Bidders are expected to provide OEM spares that strictly adhere to the technical specifications laid out by Kirloskar Brothers Limited. The specifications will cover compatibility, durability, and installation requirements that are crucial for the performance of the BHQ 42.5-1 STG Pump. Compliance with quality assurance principles is mandatory for all components provided.
The Earnest Money Deposit (EMD) for this tender is a monetary guarantee that bidders will participate in good faith. The EMD amount will be specified in the tender documentation, and bidders must provide evidence of this deposit to ensure their bid is considered. This serves as a protective measure for the Department of Heavy Industry against unqualified bids.
Payment terms for this tender will be established based on successful delivery and acceptance of the OEM spares. Typically, this includes a timeline for payment processing post-delivery confirmation. A performance security may also be required to guarantee that the awarded vendor fulfills all obligations outlined in the contract. The amount and conditions of this security will be clearly defined in the tender documentation.
The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs), offering potential advantages during the evaluation process. MSEs are encouraged to highlight their classifications in their bids, allowing for opportunities to benefit from government procurement initiatives designed to stimulate growth and participation in public contracts. Compliance with ‘Make in India’ policies will also be a consideration in the evaluation process.
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