Department of Military Affairs Tender by Indian Army (GEM/2025/B/6149725)
Water dispenser hot and cold with Refrigerator,Notice board maroon cloth 4X8,Extn cord,Tiffin Box 0
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Tender Title: Supply of Various Kitchen and Utility Items
Reference Number: GEM/2025/B/6149725
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites eligible bidders to submit proposals for the supply of various kitchen and utility items. This tender encompasses a variety of essential equipment, including water dispensers (hot and cold with refrigerator), notice boards, extension cords, tiffin boxes, and more. With a total quantity of 62 items required, the scope of work aims to fulfill the local needs of military facilities while ensuring adherence to quality standards and operational efficiency.
Scope of Work and Objectives
The main objective of this tender is to procure high-quality kitchen and utility items to support the operational requirements of military establishments. The specified items include:
- Water dispenser (hot and cold with refrigerator)
- Notice board (maroon cloth, size 4X8)
- Extension cords
- Tiffin boxes
- Various other essential items such as steel boxes, fire extinguishers, emergency lights, etc.
Bidders must ensure that all items meet specified technical and quality standards to support the seamless functioning of military operations.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity in accordance with relevant business laws.
- Possess all required certifications and licenses to operate and deliver the specified products.
- Have prior experience in supplying similar items, evidenced by a history of successful contracts.
Technical Requirements
Each product must adhere to the technical specifications outlined in the tender documents, including compliance with requisite quality standards. Bidders are required to submit detailed product specifications and quality assurance protocols as part of their proposal.
Financial Requirements
Bidders must submit a financial proposal that outlines total costs along with any applicable taxes, fees, and charges related to the supply of the items. Furthermore, an Earnest Money Deposit (EMD) is mandatory and should be enclosed with the bid submission. Specifics regarding the amount and mode of submission are detailed in the tender documents.
Document Submission Details
All required documents must be submitted electronically through the designated tender submission platform. Bidders should ensure their submissions are complete, accurate, and meet all outlined requirements to avoid disqualification.
Special Provisions
The tender supports Micro, Small, and Medium Enterprises (MSEs) by providing advantages in evaluation and bidding. Startups also have provisions to aid their participation in this tendering process, fostering local enterprise development in alignment with national policies.
Evaluation Process
Proposals will undergo a comprehensive evaluation based on defined criteria, assessing both technical and financial submissions. The evaluation process will ensure transparency and fairness, with results notified to all bidders in a timely manner.
Delivery Locations
The successful bidder will be tasked with delivering the items to specified military locations. Further details regarding delivery logistics and timelines will be provided upon award of the contract.
Contact Information
For further inquiries, bidders are encouraged to contact the Department of Military Affairs. Exact details regarding contacts for tender-related questions can be found in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with relevant regulations, possessing necessary certifications for the items provided, and demonstrating experience in delivering similar products. Bidders must substantiate their qualifications through documentation to qualify for this tender.
Bidders are required to provide a set of certificates that demonstrate compliance with product quality standards and relevant industry regulations. This may include product certifications, business licenses, and any additional documentation that affirms the bidder’s credibility and capacity to fulfill the order.
The payment terms will typically include conditions such as advance payments, milestone achievements, or post-delivery payments. The specific terms will be defined in the contracting agreement following the evaluation process, ensuring clarity on payment processes.
Bidders must digitally upload their submission through the designated online portal, ensuring all documents are complete and formatted as specified. Accepted document formats typically include PDFs and Word documents. It’s vital to adhere to the guidelines for a successful bid submission.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. These may include relaxed standards for eligibility and preferred evaluation, encouraging participation and contribution to the local economy, in line with supportive government policies.
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