Tender Title: Hiring of CHT for HQ ADG NEI Guwahati

Tender Reference Number: GEM/2025/B/6111782

The Department of Military Affairs, under the Ministry of Defence, invites bids for the Hiring of CHT for HQ ADG NEI Guwahati. This tender aims to facilitate the conveyance of Additional Director General (ADG) for both local and outstation duties within the designated area of responsibility (AOR) around Guwahati.

Scope of Work and Objectives

The primary objective of this tender is to ensure reliable and efficient transportation services for the ADG. The scope includes:

• Conveyance of the ADG for local duties.
• Conveyance of the ADG for outstation duties, specifically between 100 km to 200 km per day.
• Additional conveyance for distances exceeding 200 km.
• Extra charges per kilometer for outstation duties beyond specified distances.
• Charges for night halts outstation.

This contract aims to maintain a high standard of service, ensuring all transportation requirements are met in a timely and safe manner.

Eligibility Criteria

Bidders must meet certain eligibility requirements to qualify for this tender. These include:

• Being a registered entity with all necessary licenses.
• Proven experience in providing transportation services to government entities or similar organizations.
• Compliance with local laws and regulations governing transportation services.
• Firms must demonstrate capacity and capability to manage the scale of operations required.

Technical Requirements

Bids must conform to technical specifications outlined in the tender documents. These typically include:

• Vehicles must be in excellent operational condition, with necessary safety and quality standards upheld.
• Compliance with emissions and environmental regulations.
• Availability of skilled drivers with valid licenses and clean records.

Financial Requirements

Bidders are required to submit comprehensive financial proposals, including:

• Detailed breakdown of costs associated with each service.
• A Performance Security that guarantees the execution of the contract.
• Clarity on payment terms, including acceptable methods and timelines for invoicing.

Document Submission Details

Bids must be submitted through the specified channels in the tender documents. The following details are essential for a complete submission:

• All required forms and certifications.
• Technical and financial proposals in the acceptable format.
• Documents must be properly signed and timestamped.

Special Provisions

This tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and startups by affording them certain benefits, such as:

• Relaxation of eligibility criteria where appropriate.
• Preference in the evaluation process to promote local business participation.

Evaluation Process

Bids will be evaluated based on criteria laid out in the tender documentation. Key aspects include:

• Technical merit of proposals.
• Financial competitiveness.
• Compliance with eligibility and technical requirements.

Delivery Locations

The services rendered under this contract will primarily be focused on the HQ ADG NEI in Guwahati and extend to various outstation locations as specified in the tender documents.

Contact Information

For more information, bidders may refer to the contact section in the official tender documents. It is advisable that all inquiries are directed through the officially provided communication channels to ensure prompt and accurate responses.