Tender Title: Procurement of MT Spares
Tender Reference Number: GEM/2025/B/6201745
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure various spares essential for maintenance and operation of military transport vehicles. This procurement focuses on multiple categories, including Wind Screens, Vehicle Speed Sensors, Pilot Bearings, Gear Flywheel Rings, and Alternators rated at 24 Volts 75 Amps, among other components. The scope of work encompasses the supply of high-quality vehicle spare parts, ensuring the operational readiness and efficiency of military vehicles.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements including, but not limited to,:
- Being a legally registered business entity
- Possession of necessary licenses and permits to operate in the field of vehicle spare parts supply
- Submission of documentation verifying compliance with quality standards and technical specifications for the offered products
Technical Requirements
The tender specifies stringent technical requirements which include adherence to national and international standards for product quality. Each item listed in the tender must be certified for quality assurance, ensuring reliability during usage in military operations. Bidders should provide documentation supporting the technical compliance of their products.
Financial Requirements
Bidders must demonstrate their financial stability and capacity to fulfill the contract terms. This includes providing:
- Audited financial statements for the last three years
- Evidence of sufficient liquidity to meet payment obligations
- An Earnest Money Deposit (EMD), details of which will be provided in the tender notification
Document Submission Details
Bidders should prepare and submit all required documents in a structured and comprehensive manner, including:
- Completed bid forms
- Technical and financial proposals
- Detailed cost breakdowns for each category of spares
- Compliance certificates
Documents must be submitted in the specified electronic format as stated in the tender guidelines.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing additional benefits such as:
- Price preference for eligible MSEs
- Simplified compliance requirements for startup entities under relevant government schemes
Evaluation Process
The evaluation will follow a systematic approach to ensure transparency and fairness, focusing on:
- Technical competence
- Compliance with tender specifications
- Financial viability and pricing
Bids will be assessed based on a weighted score system, considering both technical and financial aspects.
Delivery Locations
The delivery of spares will occur at designated military bases as per the instructions provided in the official tender documentation. Bidders should confirm their capability for logistics and timely delivery.
Contact Information
For any inquiries or additional information regarding the tender, bidders are encouraged to reach out to the issuing authority directly through the channels provided in the official tender documents.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a registered entity, maintaining valid licenses, and standing by compliance with quality standards relevant to the spares being offered. Bidders are required to submit legal documentation proving their business registration and ensure their products meet the approved specifications.
Bidders must provide certificates that establish compliance with relevant quality standards and technical specifications for the spare parts being offered. This may include ISO certifications or other applicable quality assurance documents specific to the automotive or defense sectors.
To participate in the tender, businesses must register through the official tender portal. This involves fillling out a registration form and uploading necessary documentation that verifies the entity’s legitimacy and capability to meet compliance requirements and technical specifications.
Bidders must submit an Earnest Money Deposit (EMD) at the time of bid submission. The payment terms will typically require bidders to outline their pricing structure clearly and demonstrate financial capacity through submitted documents. Details are expected to be mentioned in the official tender guidelines.
Yes, the tender includes specific provisions favoring MSEs. Eligible claims could include priority consideration for bidding, price preference, and simplified compliance regulations under the Make in India initiative, fostering local content and procurement preferences.
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