Tender Title: Supply of Mechanical Components
Tender Reference Number: e46118ee
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure a range of mechanical components including oil filters, master cylinder assemblies, clutch plates, fuel pump assemblies, oil seals, large oil filters, air filters, and other related items. The objective is to enhance the operational efficiency and reliability of military vehicles and equipment, ensuring that all components meet the required performance standards.
Eligibility Criteria
Vendors wishing to participate must meet specific eligibility criteria, including:
- Registration as a legal entity under applicable laws.
- Proven experience in supplying mechanical components to government departments or similar organizations.
- Compliance with all local regulatory and operational standards.
Technical Requirements
The technical specifications for the components being procured include:
- Items must conform to industry-standard quality specifications.
- Each component should undergo pre-defined testing criteria to ensure functionality and reliability.
- Certificates of compliance must be provided to demonstrate that products meet necessary quality assurance standards.
Financial Requirements
Bidders are required to submit financial documents that showcase their capability to fulfill the order, which includes:
- Recent financial statements.
- Pricing in line with the cost estimates established in the tender documentation.
- Any applicable taxes or duties that may affect final pricing.
Document Submission Details
All proposals must be submitted electronically through the designated procurement platform. Necessary documents include:
- Completed tender forms.
- Technical and financial bids.
- Supporting documents that validate eligibility and qualifications.
Special Provisions
Special incentives may be available for Micro, Small, and Medium Enterprises (MSEs) and startups that register under applicable provisions. These might include reduced fees or processing times aimed at fostering inclusive participation in defense procurement.
Evaluation Process
The evaluation will follow a structured approach where bids are assessed based on:
- Compliance with technical specifications.
- Financial competitiveness.
- Quality of past performance and supplier reliability.
- Timeliness of delivery records.
Delivery Locations
Successful bidders will be responsible for delivering purchased items to specified military installation locations. Details about the exact delivery locations will be outlined in the contract following the award notification.
Contact Information
For further information on the tender, please reach out to the Department of Military Affairs. Ensure you check the official platform for the updated contact details as they are subject to change.
In summary, this is an essential procurement initiative aimed at ensuring that critical military components are sourced from qualified suppliers, with a strong emphasis on quality standards, technical specifications, and overall compliance with established procurement policies.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity, demonstrating previous experience in supplying similar goods or services, and compliance with local regulations. Bidders should also ensure that they can provide the necessary quality standards and compliance documentation.
The required technical specifications include adherence to industry standards for quality and durability. Each component must pass specific testing criteria established in the tender document, ensuring reliability under operational conditions.
Proposal submissions must be completed online through the designated procurement portal. Participants must prepare and submit their financial and technical bids, along with essential documentation verifying their eligibility, compliance, and certifications in accepted formats.
Bidders need to submit financial statements demonstrating their capability to fulfill the procurement needs. Payment terms will be detailed within the contract, and it is essential for bidders to be mindful of pricing considerations and the impact of any Earnest Money Deposit (EMD) that might be required.
MSEs may benefit from specific provisions that facilitate their participation, which could include preferential treatment in terms of contract size, reduced tender fees, and assistance with compliance requirements under ‘Make in India’ policies, fostering a more inclusive procurement environment.
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