Department of Military Affairs Tender by Indian Army (GEM/2025/B/6179840)
Master Pin,Rubbert Hose Radiator,Rear Window Rubber JCB,Seal Kit For Bucket RAM,Bucket Washer Sprin
Tender Timeline
Tender Title: SPARES
Reference Number: GEM/2025/B/6179840
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure essential spare parts required for operational maintenance and functionality of various machinery associated with defense mechanisms. The procurement includes but is not limited to:
- Master Pin
- Rubber Hose Radiator
- Rear Window Rubber for JCB
- Seal Kit for Bucket RAM
- Bucket Washer Spring
These components are vital for maintaining and enhancing the performance and longevity of military equipment, ensuring readiness and effectiveness in missions.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate in this tender:
- Registered entity under relevant governmental laws.
- Experience in handling similar products or supply contracts, specifically in defense or heavy machinery sectors.
- The ability to provide warranty and after-sales service on supplied parts, as stipulated in the tender documents.
Technical Requirements
Participants must comply with technical specifications set forth in the tender documentation. This includes providing certificates of conformity and manufacturer’s authorization for the specified spare parts. Bidders must ensure the parts meet operational standards outlined by the Department of Military Affairs.
Financial Requirements
Bidders are required to submit a financial proposal that includes the total price for the 25 quantities specified, along with a breakdown of pricing for each component. The financial proposal must meet the market price expectations and must be valid during the evaluation period.
Document Submission Details
All documentation must be submitted through the designated government e-marketplace platform or as specified. Bidders must ensure submission of technical and financial proposals in the correct formats as outlined in the guidelines. It is expected that bids must be fully completed and comply with both technical and financial specifications to be considered.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying as MSEs will gain benefits during the evaluation process, as part of the government’s initiative to encourage local enterprises.
Evaluation Process
Bids will be evaluated based on technical compliance, cost-effectiveness, and bidder’s history of reliability. A two-stage evaluation process will be followed, wherein technical proposals are evaluated first, followed by financial bids from those that meet the technical criteria.
Delivery Locations
Successful bidders will be required to deliver the spare parts to specified military installation points as outlined in the tender documentation. Timely delivery is essential, and adherence to delivery schedules specified in the contract will be strictly monitored.
Contact Information
For further details, bidders may refer to the official contact points listed on the governmental tendering platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity compliant with local laws and regulations, demonstrating prior experience in supplying similar spare parts or components, and the capability to provide warranty and technical support for the items listed in the tender.
Bidders must submit a variety of documents including, but not limited to, technical specifications certificates of conformity, manufacturer’s authorization letters, relevant financial information, and any other certificates that affirm compliance with quality standards and specifications stipulated for each part.
Bidders are required to submit an Earnest Money Deposit (EMD) as a financial guarantee. Additionally, performance security may be required upon awarding the contract to ensure compliance with contract terms. Payment terms must be clearly outlined in the financial proposal submitted.
Documents must be submitted via the government e-marketplace platform. Bid submissions need to be in the defined formats, ensuring that both technical and financial proposals are uploaded correctly. It’s crucial to stick to the submission protocols outlined in the tender documentation.
Yes, the tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. By qualifying as an MSE, bidders can avail themselves of benefits during the evaluation process, thereby promoting local business participation in government procurement activities.
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