Department of Military Affairs Tender by Indian Army (GEM/2025/B/6176619)
Engine packing kit with gasket for Mahindra Tractor Two seventy five DI,Fuel filter for Mahindra Tr
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Tender Title: Engine Packing Kit with Gasket
Reference Number: GEM/2025/B/6176619
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is issuing a tender for the procurement of various components essential for Mahindra tractors and Kirloskar generators. The aim of this tender is to secure a wide range of spare parts including but not limited to engine packing kits with gaskets, fuel filters, oil filters, and components for both Mahindra tractors and Kirloskar generator sets. The total quantity required under this tender amounts to 141 units, with specific items categorized for precise sourcing.
Scope of Work and Objectives:
The objective of this tender is to provide reliable and well-specified engine packing kits and various essential spare parts for Mahindra Tractor Two Seventy Five DI. The parts outlined in this tender will ensure optimal performance and support the maintenance requirements of the vehicles.
Eligibility Criteria:
To be eligible for submission under this tender, bidders must:
- Be a registered entity with a valid operational license
- Comply with all local regulations and procurement policies
- Demonstrate capability to fulfill the required specifications for the products listed
Technical Requirements:
Bid participants are expected to conform to specified technical standards including the functionality and compatibility of the supplied parts. All products must be genuine or OEM (Original Equipment Manufacturer) approved, ensuring alignment with quality standards expected by the Ministry of Defence.
Financial Requirements:
There are specific financial stipulations that must be adhered to. Bidders are required to submit their financial statements to demonstrate fiscal stability and the capability to deliver the goods specified. A detailed financial proposal is essential for the evaluation process.
Document Submission Details:
All bids must be submitted electronically as per the stipulated guidelines. Bidders should prepare and upload all necessary documents in the specified digital format to ensure compliance with submission standards.
Special Provisions:
Bidders qualifying under the Micro, Small, and Medium Enterprises (MSE) category will receive benefits as part of this tender. Additionally, startups may also avail themselves of the supportive measures outlined by the Ministry of Defence to promote local industry participation.
Evaluation Process:
The evaluation will be conducted based on the quality, pricing, and adherence to specifications provided in the tender documents. Bids will be scrutinized to ensure compliance, and only those meeting the necessary technical and financial criteria will advance in the selection process.
Delivery Locations:
The items are to be delivered as prescribed by the Department of Military Affairs, ensuring that logistics and delivery timelines are adhered to consistently throughout the tender lifecycle.
Contact Information:
For further inquiries related to the tender, stakeholders can reach out to the Department of Military Affairs through the officially provided channels as outlined in the tender documentation.
This tender represents an important opportunity for suppliers to contribute to the operational needs of the Department of Military Affairs while complying with national directives surrounding local sourcing and procurement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding relevant permits, and demonstrating capacity to produce and supply the specified spare parts. All potential bidders must ensure compliance with local laws and participate actively in the procurement framework outlined by the Ministry of Defence.
To participate in this tender, bidders need to provide various certifications that validate the quality standards and compliance of the spare parts. This typically includes ISO certifications or equivalent, as well as any specific product certifications relevant to military standards of quality.
The registration process involves completing an online form via the official procurement platform. Suppliers should ensure they have all necessary credentials and certifications ready for validation. Following registration, they will receive an acknowledgment and access to bid submission guidelines.
All document submissions for this tender should ideally be in PDF or other compatible formats specified in the tender rules. It is crucial for bidders to follow formatting guidelines strictly to avoid disqualification during the review process.
The payment terms typically involve milestone payments upon delivery and acceptance of goods. Suppliers must carefully review the payment schedule outlined in the tender documents to ensure alignment with their financial planning. Performance security may also be required to guarantee compliance with tender obligations.
MSEs will benefit from special provisions designed to encourage their participation in government procurement processes. This includes relaxed financial criteria, lower bid submission fees, and potential reservation of a certain percentage of procurement for MSEs, allowing for greater market access. Additionally, compliance with ‘Make in India’ policies is favorable for local suppliers.
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