Tender Title: Supply and Maintenance of Automotive Components
Reference Number: GEM/2025/B/6177177
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence has issued a tender for the supply and maintenance of several automotive components crucial for military vehicles. The tender aims to enhance operational efficiency and maintenance readiness of military assets through the procurement of high-quality vehicle components.
Scope of Work and Objectives
Bidders are invited to provide a detailed proposal for the supply of the following automotive components as outlined in the tender documentation:
- Starter Motor
- Brake Booster (Knorr)
- Battery Master Switch
- Control Valve
- Cabin Lifting Pump
- Graduated Hand Brake Valve
- Actuator Brake Chamber
- Commander Light
- Lock Ring 60
- Switch Pressure
The primary objective is to ensure that the supplied components meet the stringent quality and performance standards necessary for military applications. The selected bidder will also be responsible for the maintenance and support of these components, ensuring high reliability and longevity.
Eligibility Criteria
To qualify for this tender, participating entities must meet the following eligibility criteria:
- Must be a registered entity with relevant licenses.
- Proven experience in supplying automotive components, particularly for military or defense applications.
- Compliance with applicable technical standards and quality assurance frameworks.
- Financial stability and ability to handle the contract value.
Technical Requirements
Bidders must provide documentation that meets the specified technical requirements, including but not limited to:
- Detailed product specifications of all offered components.
- Quality assurance certifications, such as ISO or equivalent.
- Proven track record in comparable projects.
Financial Requirements
Bidders are required to submit a comprehensive financial proposal reflecting the costs associated with the supply of components and any associated maintenance services. An Earnest Money Deposit (EMD) will be required to ensure commitment to the bid.
Document Submission Details
All documents must be submitted in an accepted format as specified in the tender guidelines. Bidders should present their proposals through the GEM portal adhering to the submission timelines and requirements outlined.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides certain benefits that enable increased competition and promote local procurement initiatives. Startups are similarly encouraged to apply if they can provide the requisite components.
Evaluation Process
The evaluation of the submitted proposals will be based on a multi-criteria approach, examining the technical capability, financial stability, and compliance with the tender requirements. A detailed evaluation matrix will guide the selection process.
Delivery Locations
Successful bidders may be required to deliver items to specified military locations as detailed in the bid document. This will include adhering to any transport regulations and ensuring secure delivery.
Contact Information
For additional inquiries related to the tender and submission process, interested parties may reach out to the Department of Military Affairs, Ministry of Defence, ensuring all correspondence adheres to the guidelines outlined in the official tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, proven experience in supplying automotive components, and compliance with applicable technical standards. Bidders should demonstrate financial stability and their capacity to undertake the project successfully.
Bidders must submit all relevant certificates that showcase their compliance with quality and safety standards. This may include certifications such as ISO, safety audits, and any other applicable standards required for supplying military-grade automotive components.
The registration process involves creating an account on the GEM portal. Bidders need to provide necessary documents to complete their registration, followed by familiarity with the tender guidelines, submission procedures, and eligibility criteria outlined in the documentation.
Performance security is typically required after bid acceptance, usually amounting to a percentage of the contract value. This serves to ensure fulfillment of contract terms and conditions, with specifics provided in the tender documents.
The payment terms may vary, but typically include staged payments based on delivery milestones and acceptance criteria for the supplied products. Detailed payment structures will be outlined in the tender documentation to ensure mutual understanding between the parties involved.
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