Supply of Printing Supplies - Department of Military Affairs

HP LaserJet Cart 12A,HP LaserJet Cart 88A,Epson Ink Bottle 011 BK,Epson Ink Bottle 012 PB Cyan Yell

West delhi, Delhi
Goods
Qty:143

Tender Timeline

Tender Issue
June 9, 2025 at 7:13 PM

Tender Title: Supply of Printing Supplies

Reference Number: 21212c210

Issuing Authority

This tender is issued by the Department of Military Affairs, under the Ministry of Defence.

Scope of Work and Objectives

The objective of this tender is to procure a variety of printing supplies. The selected vendor will be responsible for the supply of the following items:

  • HP LaserJet Cart 12A
  • HP LaserJet Cart 88A
  • Epson Ink Bottle 011 BK
  • Epson Ink Bottle 012 PB Cyan
  • Epson Ink Bottle 003 (multiple colors)
  • HP 158X Laser Jet Tank
  • Additional related items such as Photo Matte Paper 240 GSM, Bond Paper 120 GSM, and various sizes of Duracell batteries.

The total quantity of items required is 143, with specific types and specifications further defined in the Bill of Quantities (BOQ) section.

Eligibility Criteria

To qualify for consideration, bidders must meet the following eligibility criteria:

  • Entities must be registered and recognized suppliers in the relevant printing industry.
  • Bidders should possess a valid business license.
  • Past experience in providing similar products to governmental or corporate clients is essential.

Technical Requirements

  • Bidders must adhere to quality standards for all printing supplies, ensuring they meet necessary compliance and manufacturer specifications.
  • Detailed specifications for each item are included in the BOQ, mandating that all products be genuine and sourced from authorized distributors.

Financial Requirements

Bidders are required to submit a Bank Guarantee or an Earnest Money Deposit (EMD) along with their proposal, the details of which will be outlined in the documentation. Financial stability, demonstrated through audited financial statements from the last two fiscal years, will be evaluated.

Document Submission Details

All tender documents must be submitted electronically via the designated online portal before the specified deadline. The submission must include:

  1. Bid Proposal
  2. Eligibility Documents
  3. Financial Statements
  4. Technical Compliance Documents

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) will receive benefits under this tender, which may include relaxed eligibility criteria and a lower deposit requirement. Startups are also encouraged to apply, aligning with government fosters for innovation and local production.

Evaluation Process

Proposals will undergo a comprehensive evaluation process based on the following criteria:

  • Compliance with technical specifications
  • Financial viability
  • Quality standards of proposed products
  • Past performance and reliability

Bidders will be evaluated on both their technical and financial submissions, and the best value for money will be taken into account.

Delivery Locations

The delivery of the printing supplies must be completed at designated military departments specified at the time of order placement, ensuring timely and efficient use of resources.

Contact Information

For any inquiries or further clarification regarding this tender, please reach out through the official communication channels provided on the tender portal.

Tender BOQ Items

14 Items
1.

HP LaserJet Cart 12A

Qty:20
Unit:nos
15
2.

HP LaserJet Cart 88A

Qty:20
Unit:nos
15
3.

Epson Ink Bottle 011 BK

Qty:5
Unit:nos
15
4.

Epson Ink Bottle 012 PB Cyan Yellow Magenta Gray

Qty:5
Unit:set
15
5.

Photo Matte Paper 240 GSM

Qty:10
Unit:nos
15
6.

Epson Ink Bottle 003

Qty:2
Unit:set
15
7.

Epson Ink Bottle 003 Black

Qty:5
Unit:nos
15
8.

Epson Ink Bottle 008

Qty:10
Unit:set
15
9.

HP 158X Laser Jet Tank

Qty:10
Unit:nos
15
10.

NPG 90 Toner

Qty:1
Unit:nos
15
11.

A3Glossy Photo Paper 50 Sheet

Qty:10
Unit:nos
15
12.

Bond Paper 120 GSM 100 Sheet

Qty:5
Unit:nos
15
13.

Duracell AAA

Qty:20
Unit:nos
15
14.

Duracell AA

Qty:20
Unit:nos
15

General Information

Item Category
HP LaserJet Cart 12A , HP LaserJet Cart 88A , Epson Ink Bottle 011 BK , Epson Ink Bottle 012 PB Cyan Yellow Magenta Gray , Photo Matte Paper 240 GSM , Epson Ink Bottle 003 , Epson Ink Bottle 003 Black , Epson Ink Bottle 008 , HP 158X Laser Jet Tank , NPG 90 Toner , A3Glossy Photo Paper 50 Sheet , Bond Paper 120 GSM 100 Sheet , Duracell AAA , Duracell AA
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Delhi
City
West delhi

Financial Information

Bid Offer Validity
30 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7946156.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, possessing a valid business license, and demonstrating past experience in supplying similar products to governmental or corporate clients. Bidders must also comply with quality and technical specifications as outlined in the BOQ.

All supplied printing supplies must meet specific technical specifications defined in the BOQ. This includes quality standards associated with compatibility, longevity, and compliance with established printing industry norms. Each item must be genuine and sourced from approved distributors.

Bidders are required to submit an Earnest Money Deposit (EMD) as part of their bid proposal. The amount and payment method will be specified in the tender documentation. This deposit is essential for demonstrating seriousness in the proposal and will be refunded to non-selected bidders.

Bid proposals must be submitted electronically through the designated online portal. Accepted document formats include PDF and DOC, ensuring all submitted materials adhere to the guidelines provided in the tender documentation for electronic submissions.

Yes, benefits for Micro, Small, and Medium Enterprises (MSEs) include relaxed eligibility requirements and potential financial incentives. Startups are encouraged to apply, aligning with the government’s efforts to promote innovation and local production, adhering to policies like ‘Make in India’.

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