Tender Title: RUN CHANDEL RUN MARATHON
Tender Reference Number: 1ccb5a26c
Issuing Authority: Department of Military Affairs, Ministry of Defence
The RUN CHANDEL RUN MARATHON tender aims to engage proficient vendors for the comprehensive organization of a marathon event, thereby enhancing participation and promoting health and wellness within the community. The scope of work covers a multitude of services and products needed for hosting this event, including but not limited to T-shirts, medals, printing of pamphlets or leaflets, registration forms, certificates for participants, flex banners, disposal glass and plates, tea and snacks, water bottles, and preparation of stage and seating arrangements.
Scope of Work and Objectives
The primary objective is to ensure a well-coordinated marathon event, meeting high standards of quality and participant satisfaction. Vendors must provide all necessary materials and manage logistical arrangements efficiently while adhering to the guidelines set forth by the Ministry of Defence. The tender emphasizes the delivery of 5008 units, ensuring sufficient quantities are available for all participants.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities capable of fulfilling the requirements outlined. They must demonstrate proven experience in event management, adhere to quality standards, and comply with all relevant regulations. Companies should showcase previous project portfolios and relevant certifications.
Technical Requirements
The bidding organizations must meet specific technical specifications as outlined in the tender documents. This includes the quality of materials provided for T-shirts, medals, and all promotional materials. Bidders are required to ensure that all products meet established benchmarks for durability and safety, enhancing the user experience during the marathon.
Financial Requirements
Vendors must demonstrate sound financial health, showcasing their ability to manage the budget for the event effectively. Suppliers are to provide a detailed quote along with a thorough breakdown of costs associated with each aspect of the project, ensuring transparency in pricing and services.
Document Submission Details
All interested bidders are mandated to submit their documentation through the specified online portal. Required documents include the bid proposal, company registration certificates, tax compliance certificates, and previous project references. Proper formatting for submissions will be outlined in the tender documents.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering them unique benefits. These may include reduced financial barriers to entry and tailored support throughout the bidding process. This initiative aligns with government policies to promote local businesses and stimulate economic growth.
Evaluation Process
An established evaluation process will be conducted to assess each proposal based on predefined criteria. This includes technical competence, financial proposals, and adherence to compliance standards. The selection committee will prioritize bids that showcase innovation, quality, and cost-effectiveness.
Delivery Locations
Successful bidders will be expected to deliver goods and services at the designated site for the marathon, which will be communicated upon selection. Logistical planning to ensure timely and efficient delivery is critical for the success of the event.
Contact Information
For any inquiries pertaining to this tender, bidders may reach out directly to the Department of Military Affairs, Ministry of Defence. Contact details will be available through the tendering platform.
This tender is a crucial opportunity for companies looking to expand their capabilities in event management while contributing to a significant community initiative. Interested parties are encouraged to prepare comprehensive and competitive submissions that reflect their expertise and commitment to delivering high-quality services.
Tender BOQ Items
12 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered business entity with the capability to comply with the tender specifications. Vendors need to demonstrate prior experience in organizing events or providing similar services. Companies must also possess relevant certifications and adhere to quality standards set by the Department of Military Affairs.
Participants are required to submit valid business registration certificates, tax compliance documents, and any industry-specific certifications relevant to event management or the production of goods required under the tender. All documents are essential to validate the vendor’s credentials and eligibility to bid.
Bidders must submit their documents electronically through the designated online portal. The submission should adhere to formatting guidelines mentioned in the tender details, ensuring that all required documents are included in a single submission package. Late submissions will not be considered, emphasizing the importance of adhering to timelines.
The tender includes provisions for MSEs, allowing them easier access to bidding opportunities. Benefits may entail reduced financial thresholds for participation, extended support services in the application process, and a fair evaluation process aimed at promoting competition among smaller businesses. This supports the government’s initiative to boost local Entrepreneurship.
Evaluation will be based on several factors, including the technical specifications outlined in the tender, the financial feasibility of the proposed costs, and the vendor’s ability to comply with the outlined requirements and quality standards. Selected committees will assess all proposals to ensure a fair and transparent selection process, ultimately prioritizing those that provide the best value and innovation.
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