Tender Title: CASE COLLECTOR
Tender Reference Number: GEM/2025/B/6173669
Issuing Authority: Department of Military Affairs, Ministry of Defence

Overview

The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of a variety of office and administrative supplies to support operational efficiencies within military departments. This tender encompasses a comprehensive list of materials including printed ledger, flag colour, talk sheet roll, TISCO transparent 2 inch, drawing roll, paper A3, TISCO tape among other associated products.

Scope of Work

Bidders are expected to supply a total of 685 units of the specified items. The scope of work includes:

• Manufacturing and/or supplying the exact specifications of the materials listed in the bid documents.
• Timely delivery of the products to designated locations as outlined in the tender documentation.

Objectives

The main objectives of this tender include ensuring that all supplies meet required specifications, are delivered on schedule, and uphold the highest quality standards for military operations.

Eligibility Criteria

The eligibility requirements for participating in this tender include:

• Being a registered entity with relevant experience in supplying office supplies.
• Submission of valid registration certificates, GST registration if applicable, and other statutory documentation as required.

Technical Requirements

Bidders need to fulfill the following technical specifications:

• All products must comply with industry standards for safety and durability.
• Specific quality certifications may be required for certain materials, ensuring compliance with military standards.

Financial Requirements

Bidders are required to outline their pricing structure including:

• A complete breakdown of costs for all supplied items.
• Additional charges (if any) for delivery or other related services.

Document Submission Details

Bidders must compile and submit the following documents:

• Technical proposal detailing compliance with specifications and quality standards.
• Financial bid specifying the total cost and any applicable terms.
• Copies of all required registration and compliance certificates.

All submissions should be in the prescribed format and sent via the designated online procurement platform.

Special Provisions

This tender supports Micro, Small, and Medium Enterprises (MSEs). MSEs will be given priority through special provisions, potentially including lower financial thresholds and relaxed performance criteria.

Evaluation Process

The evaluation of bids will follow a structured process emphasizing:

• Technical compliance and adherence to specifications.
• Financial viability of the offered prices.
• MSE and startup benefits.

All submitted bids will undergo a thorough evaluation to ensure the selection of the most suitable vendor.

Delivery Locations

Successful bidders will be responsible for delivering the materials to specified military locations as detailed in the bid documents. Each delivery site will have unique requirements that must be strictly adhered to.

Contact Information

For any inquiries related to the tender, please refer directly to the official contact channel provided in the tender documentation. Do not hesitate to reach out for clarification on submission formats or requirements.

This tender represents an important opportunity for qualified bidders to partner with the Ministry of Defence, effectively contributing to the operational capabilities of military departments through the supply of essential materials.