Title: Procurement of Portable Incinerator
Reference Number: GEM/2025/B/6167105
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Procurement of Portable Incinerator tender invites entities to submit bids for the supply of essential equipment and materials aimed at enhancing operational capacities. The selection of suppliers for this tender is critical to ensuring dependable services and functionalities across various defense operations.
Scope of Work and Objectives
The tender encompasses a broad category of items, including the procurement of a portable incinerator measuring 3ft x 4ft x 4ft, carpets suitable for a porta cabin of dimensions 22ft x 32ft, a customized door curtain of 7ft, as well as other specified items such as customized window curtains and display units. The objective is to equip the department with these essential items while ensuring compliance with the required technical specifications and standards.
Eligibility Criteria
Bidder eligibility is established based on specific criteria set forth by the Ministry of Defence. This includes being a registered entity capable of fulfilling the requirements of the tender, and bidders must demonstrate previous experience in supplying similar items.
Technical Requirements
Bidders are expected to furnish proof that all supplied goods meet established technical specifications and quality standards. Items must be brand new and comply with relevant regulatory standards and safety norms applicable to products of this nature.
Financial Requirements
Bidders must provide a comprehensive financial proposal that includes pricing for the listed items as well as associated costs. Financial documentation should also demonstrate the bidder’s capability to sustain operations and meet obligations in timely manner.
Document Submission Details
All documents must be submitted in the prescribed formats. Bidders must include detailed descriptions of their proposed items, compliance statements, and financial proposals, ensuring clarity and adherence to submission protocols.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender to foster inclusivity in procurement processes. This initiative aligns with government policies aimed at uplifting local businesses and providing them a platform to contribute to national service needs.
Evaluation Process
The evaluation process will be transparent and competitive. Proposals will be assessed based on the quality, compliance with specifications, pricing, and the overall financial health of the bidding entities. Bidders should be aware that the lowest bid may not necessarily guarantee selection; quality and adherence to requirements will also play a significant role.
Delivery Locations
Successful bidders will be required to facilitate delivery to specified locations outlined in the contract post-award. Details about locations will be communicated during the contract finalization phase.
Contact Information
For inquiries regarding this tender, interested parties are encouraged to refer to the official channels provided by the Department of Military Affairs. Proposals lacking clarity in submission are likely to be disqualified and thus timely communication is encouraged.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in delivering similar products or services, and demonstrating capability in managing contracts with government organizations. Bidders must also adhere to all local laws and regulations relevant to the supply of the required items.
To comply with this tender’s requirements, bidders must submit relevant certificates confirming compliance with technical specifications and safety standards applicable to the items being proposed. This may include industry-standard certifications and documentation demonstrating product conformity.
International entities interested in participating must ensure they comply with the registration process in India and adhere to local procurement rules. They should also be prepared to provide extensive documentation to validate their capacity to fulfill the requirements, including import permits if applicable.
Bidders are typically required to submit an Earnest Money Deposit (EMD) as part of their proposal to secure their interest in the tender. The EMD serves as a financial commitment that will be refunded to non-winning bidders after the evaluation process.
Evaluation and selection will be performed based on price competitiveness, quality assurance, compliance with the stated technical specifications, and the overall capability of bidders to deliver. The notification of results will be communicated to all bidders following the conclusion of the evaluation process, ensuring transparency and fairness throughout.
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