Tender Title: Motivational Tour for School Students

Tender Reference Number: 1b02bcf7b

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Motivational Tour for School Students tender seeks to engage qualified vendors to provide comprehensive logistical support for an educational and motivational tour. The tour will encompass a range of activities designed to inspire students through educational experiences, sightseeing, and cultural engagement. This project aims to facilitate a unique opportunity for students, enhancing their learning and providing them with memorable experiences.

Scope of Work and Objectives

The scope of work includes, but is not limited to, the following essential components:

• Transportation Services: Provide road transportation from Tuting to Dibrugarh Railway Station and back, including sightseeing transport in Dehradun.
• Train Fare: Manage train fare arrangements for travel from Dibrugarh to Dehradun.
• Accommodation: Arrange room charges for a five-day stay, ensuring adequate accommodation for participants.
• Catering Services: Facilitate breakfast, lunch, and dinner for a duration of six days, along with specific arrangements during commencement and conclusion events.
• Kitting: Supply track suits, T-shirts, and caps for all participants.
• Sightseeing Expenditures: Cover costs associated with visits to RIMC College, LBSNAA, Robber Cave, Buddha Temple, and local city attractions.
• Miscellaneous Costs: Include costs for water bottles, tea during travel, camera hiring for photography over the tour duration, and souvenirs for all participants.

Eligibility Criteria

To be eligible for participation in this tender, vendors must meet specific criteria, including:

• Must be a registered entity with the appropriate business licenses.
• Demonstrated experience in providing similar transportation and logistical services.
• Must comply with the defined technical and financial requirements of the tender.

Technical Requirements

Vendors are required to adhere to specific technical specifications, including:

• Adequate insurance coverage for transportation services.
• Compliance with safety and quality standards as outlined by the Ministry of Defence.
• A clear plan for managing the logistical aspects of the tour effectively.

Financial Requirements

Participants should be prepared to present robust financial qualifications, including:

• Evidence of financial stability and capacity to handle the budget for the entire scope.
• Submission of competitive pricing structures for all components outlined in the scope of work.

Document Submission Details

Proposals must be prepared in accordance with the tender specifications and submitted electronically via the specified platform. All required documentation must be included to ensure compliance.

Special Provisions

This tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups through friendly provisions. Vendors falling under these categories are encouraged to identify themselves in the proposal.

Evaluation Process

The selection process will focus on:

• Compliance with the eligibility and technical requirements.
• The financial proposal's competitiveness and suitability.
• Vendor experience and past performance in similar projects.

Delivery Locations

Services will primarily be delivered between key locations, including Tuting, Dibrugarh Railway Station, and various sightseeing locations in Dehradun.

Contact Information

For inquiries relating to this tender, vendors are advised to refer to the tender documentation directly. Contact details and official communication will be provided within the submitted documents.