Tender Title and Reference Number

Tender Title: Supply of Spices
Tender Reference Number: 2741f50c4

Issuing Authority/Department

This tender is issued by the Department of Military Affairs under the Ministry of Defence. The issuing authority is responsible for overseeing the procurement process related to various projects, ensuring that all requirements are met while adhering to regulatory standards.

Scope of Work and Objectives

The primary objective of this tender is to procure a variety of spices including but not limited to Red Chilli Powder, Mustard, Turmeric Powder, Tamarind, Black Pepper, Clove, Coriander Powder, Cardamom, and Cumin Seed. The total quantity required is 194 units. The products should meet the quality standards set forth by the Ministry and must be delivered to specified locations as indicated in subsequent communications. This procurement aims to meet the operational needs of military rations effectively, ensuring quality and timely delivery of all essential spices.

Eligibility Criteria

Eligible bidders must meet specific criteria to ensure that only qualified entities participate in this tender. Criteria include:

• Being a registered business entity capable of supplying the specified spices.
• Compliance with local procurement regulations and standards.
• Previous experience in dealing with government contracts or similar projects, particularly in the agricultural or food supply sector will be an advantage.

Technical Requirements

Bidders must comply with the following technical requirements:

• All spices must meet the food safety standards stipulated by the relevant authorities.
• Samples might be required for quality assurance prior to bulk delivery.
• Proper packaging that maintains the quality and freshness of the spices must be employed.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal detailing costs, ensuring that all figures are clear and justifiable. Proposals should include information regarding pricing per unit, potential bulk discounts, and delivery charges if applicable.

Document Submission Details

All submissions must be completed electronically via the specified procurement portal. Bidders should ensure all required documents are uploaded in the correct format to avoid disqualification. It is recommended to confirm submission formats prior to the deadline to ensure compliance with the tender requirements.

Special Provisions

There will be special provisions in place to promote participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bids from these entities may receive favorable considerations during evaluations to support local businesses and enhance competition within the procurement process.

Evaluation Process

The proposal evaluation will be based on various factors such as technical capability, financial offer, and compliance with eligibility criteria. A scoring matrix will be used to rank proposals, and successful candidates will be invited for further discussions before final selection.

Delivery Locations

Products must be delivered to designated military bases as instructed post-contract acknowledgement. Details surrounding locations will be elaborated in the bid acceptance notification.

Contact Information

For further inquiries, prospective bidders are encouraged to reach out through the official communication channels designated for this tender. Ensure all questions are directed to the appropriate department within the Department of Military Affairs.

Important Additional Information

Prospective bidders should keep abreast of any changes to the tender process through the official portal. It is also vital to review any additional guidelines or amendments that may be issued by the Ministry of Defence during the tender lifecycle.