Department of Military Affairs Tender by Indian Army (94acf0f6)

Complaint slip book,Gate pass,Deposit voucher,File cover,Envelope 9 x 5 inch,Envelope A4 size,Envel

Barmer, Rajasthan
Goods
Qty:1,075

Tender Timeline

Tender Issue
May 19, 2025 at 4:44 PM

Tender Title: Supply of Office Stationery and Related Items
Tender Reference Number: 94acf0f6
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs invites eligible bidders to submit proposals for the supply of office stationery and related items, including complaint slip books, gate passes, deposit vouchers, file covers, and various sizes of envelopes. The objective of this tender is to procure high-quality office stationery that meets the operational requirements of the military department while fostering transparency and competition in the procurement process.

Scope of Work and Objectives

The scope of work for this tender entails the supply of a total of 1,075 units of various stationery items as detailed in the tender documentation. Bidders are expected to provide products that adhere to standardized quality specifications while facilitating the procurement process through efficient logistics and timely delivery.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

  • Registration as a legal entity.
  • Previous experience in supplying similar items to government or military institutions.
  • Compliance with local laws and procurement regulations.

Technical Requirements

Bidders must provide confirmation that the supplied items comply with technical specifications as set forth in the tender documents, which include dimensions, material quality, and durability tests. Vendors must also submit relevant certificates demonstrating product quality standards.

Financial Requirements

Participants need to establish their financial capability through the submission of financial statements for the previous fiscal year. Additionally, an Earnest Money Deposit (EMD) reflecting compliance with the required financial criteria must be submitted alongside the bid proposal.

Document Submission Details

Bidders should submit the complete proposal package electronically through the designated e-procurement platform. Submissions must include all required documents formatted as specified in the tender documents. Late submissions will not be entertained.

Special Provisions

This tender supports Micro, Small, and Medium Enterprises (MSEs) and provides opportunities for startups to participate under conditions aimed at fostering inclusivity. Specific benefits for MSEs may include relaxed eligibility criteria and support in the evaluation process.

Evaluation Process

Bids will undergo a comprehensive evaluation process based on specified criteria combining technical performance, financial capability, and pricing. The evaluation will ensure that the most suitable vendors are selected to fulfill the requirements of the Department of Military Affairs.

Delivery Locations

Successful bidders must deliver the products to specified military locations as outlined in the tender documentation. Ensure that logistics can support prompt and efficient deliveries.

Contact Information

For further inquiries, interested parties can contact the Department of Military Affairs via the provided details in the official tender announcements, ensuring clarity in communication.

Conclusion

In summary, this tender represents a vital procurement opportunity for suppliers of office stationery and related items, promoting quality, compliance, and prompt service that aligns with the operational standards of the Department of Military Affairs.

Tender BOQ Items

7 Items
1.

Complaint slip book

Qty:10
Unit:nos
15
2.

Gate pass

Qty:10
Unit:nos
15
3.

Deposit voucher

Qty:20
Unit:nos
15
4.

File cover

Qty:900
Unit:nos
15
5.

Envelope 9 x 5 inch

Qty:90
Unit:pkt
15
6.

Envelope A4 size

Qty:30
Unit:pkt
15
7.

Envelope large file size

Qty:15
Unit:pkt
15

General Information

Item Category
Complaint slip book , Gate pass , Deposit voucher , File cover , Envelope 9 x 5 inch , Envelope A4 size , Envelope large file size
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Rajasthan
City
Barmer

Financial Information

Bid Offer Validity
30 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7837581.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, having prior experience with supplying office stationery to government entities, and compliance with local procurement regulations. Suppliers must also demonstrate sufficient financial stability to fulfill the contract obligations.

The technical specifications necessitate that all items are made from durable materials and meet specific dimensions and quality benchmarks outlined in the tender documents. Bidders must provide relevant certifications confirming compliance with these established quality standards.

Documents must be submitted through the designated e-procurement platform as specified in the tender documentation. It is essential to ensure that all submissions adhere to the accepted document formats to avoid disqualification.

The Earnest Money Deposit (EMD) is a financial assurance required to accompany the bid submission. This deposit demonstrates the bidder’s commitment and financial capability concerning the tender obligations. The amount and details related to the EMD are provided in the tender documents.

Yes, the tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs), encouraging their participation by offering relaxed eligibility requirements and possibly favorable evaluation treatment to enhance their chances of selection in the procurement process.

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